WTEA - Community Engagement Coordinator
JOB STATUS: Hourly, Non Exempt | Fulltime - 40 hr/week/6 months
REPORTS TO: Walk to End Alzheimer’s Director
The Community Engagement Coordinator (CEM) is responsible for support, organization, clerical and administrative functions for the Walk to End Alzheimer’s staff. Responsibilities include coordination of resources and materials to support the work of the Walk team including logistical support for Walk related activities, mailings, email correspondence, general clerical tasks and administrative assistance. Additionally, CEM is responsible for coordination and implementation of volunteer recruitment, training, placement and follow-up of Walk to End Alzheimer’s events throughout the chapter service area.
ESSENTIAL JOB FUNCTIONS:
- Manages recruitment, job postings and application process and placement for development volunteers as needed on event day or in the management of volunteer data or scheduling leading up to events.
- Manages key volunteer messages and delivery of communications to volunteers
- Manages Volgistics volunteer database and paper volunteer records for all volunteers of the chapter, providing information and data for program evaluation.
Provide Team Support
- General Walk-related activity support to Walk Director, Sr. Director of Development, Walk Managers, Vice President of Development and Longest Day Manager
- Cross-trained in Convio and serve as back-up support to assist Walk participants with online fundraising and registration inquires
- Coordinate printing and mailing for corporate sponsorship and team/participant cultivation efforts
- Prepare Walk-related fundraising and registration reports needed to analyze data
- Back-up logistical support for the Walks as needed
- Manage corporate sponsorship benefit delivery to ensure all corporate sponsors are receiving accurate online & promotional benefits for their sponsorship level
- Cross-trained in managing Walk to End Alzheimer’s e-communications to Walk participants.
- Order and maintain stock for all Walk related supplies and Walk day materials for chapter Walks.
- Support chapter’s team captains by compiling, maintaining stock and sending team captain kits and fundraising supply requests for all chapter Walks
- Maintain Walk website for each Walk including news and information, calendar of events, and sponsorship content
- Provide record-keeping support to track Walk-related expenses for chapter’s Walk program, complete purchase orders, check requests, and financial documents for processing
- Responsible for checking, maintaining and responding to Walk hotline & Walk support email inquires
- Assist in oversight of student interns on Walk-related projects throughout the year
- Maintain records and procedures for follow-up for all Walk related intake forms
- Normal working conditions – 5 days/week
- High volume of public contact with public, staff, volunteers and students/interns
- Work may be stressful during periods of high volume and tight deadlines
- Ability to work Saturday’s for the Walk to End Alzheimer’s
- Computer workstation
- Fax machine
- Postage Machine
- Business school experience or equivalent experience preferred
- Excellent communication, organizational and problem-solving skills
- 2 years experience working with clerical staff and volunteers
- Proficiency with Microsoft Office applications, especially Word, Excel and Outlook, and the Internet Experience with Access preferred. Experience with online fundraising & data entry a plus
- Knowledge of strategic planning and budget development and management preferred
PHYSICAL AND MENTAL REQUIREMENTS:
- Ability to work effectively with volunteers, staff, and external contacts to build and maintain successful teams
- Ability to prioritize and manage multiple priorities
- Ability to anticipate, identify, organize and/or analyze growth opportunities
- Ability to coach and develop staff and volunteers
- Ability to communicate effectively in person, in writing, and electronically to a variety of audiences
- Ability to work effectively with diverse populations
- Ability to analyze information and make timely, appropriate decisions
- High level of integrity, diplomacy and initiative
- Ability to travel as needed to perform job duties
- Ability to operate designated office equipment
This job profile in no way states or implies that these are the only duties to be performed by the jobholder. He/she will be required to follow any other instructions or perform any other duties as requested by his/her supervisor or manager. This is not meant to be an exhaustive list of job duties. Essential elements may change when necessary.
A resume and cover letter including salary requirements and a minimum of two professional references can be sent to Stlemail@example.com.