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Variety the Children’s Charity

Database Coordinator


The Database Coordinator is responsible for timely and accurate data entry, gift processing, and stewardship as it relates to receipts and thank you letters, as well as timely and accurate data entry of records in program database


  • Education: Minimum of high school diploma.  Preferred - Bachelor’s degree or higher in Administration, Information Management or a related field
  • Minimum of two years’ experience in data entry and maintaining electronic files in a non-profit setting.   Three or more years of relevant experience preferred. 
  • Working knowledge of donor and CRM databases.  Preferred experience with Raiser’s Edge and Civi CRM databases
  • Skills:
    • General knowledge of systems application
    • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)
    • Detail-oriented, with strong analytical and planning skills
    • Excellent organization skills with an ability to prioritize and manage multiple tasks and a variety of demands
    • Analytical and problem solving skills
  • Abilities:
    • Ability to manage multiple tasks and heavy workload
    • Self-starter


Maintain Integrity of Raiser’s Edge Database

  • Enter and maintain constituent data for all individuals, organizations, corporations and foundations
  • Perform queries, generate reports and data pulls when requested
  • Partner with Finance to reconcile gift revenue on a monthly basis 

Maintain Integrity of CiviCRM Database

  • Enter and maintain data for all children who receive services from Variety and/or participate in Variety programs.
  • Perform queries, generate reports and data pulls when requested 

Gift Processing

  • Process all gifts
  • Generate and mail thank you letters to donors
  • Generate a monthly gift report for staff
  • Produce monthly pledge reminders
  • Produce adjustment & write-off reports when appropriate
  • Maintain “Batch” filing system for audit purposes 


Qualified candidates should submit cover letter and resume to:

Janna Greenwood

Variety the Children’s Charity

Variety is an Equal Opportunity Employer


3120 locust • st. louis, mo 63103 • p. 314.533.0930