Annie's Hope - The Center for Grieving Kids
Administrative Assistant Position Description
Annie’s Hope – The Center for Grieving Kids is a community-based nonprofit whose mission is to serve children, teens, and their families who are grieving a death. The organization began in 1998 with three board members meeting over a cup of coffee. From this grass roots start, an eight-week support group was initiated in donated space. Since then, the organization has expanded to over ten programs and services, more than 500+ volunteers, nine staff persons and a budget of over $700,000. The vision of Annie’s Hope is to continuously grow and to remain the “first choice” center for grieving kids and families in the greater St. Louis region.
Annie’s Hope is in search of a warm, compassionate, well experienced person who can assist the advancement of the organization in the areas of office systems, information technology and staff support.
Skills and Experience:
- Willingness and ability to convey warmth, compassion, respect, and non-judgment to persons in grief.
- Outstanding interpersonal and communication skills.
- Exceptional organizational skills.
- Assertive initiative to solve problems.
- Bachelors in business, non-profit management, a related field or equivalent experience preferred.
- Understanding of general office equipment and troubleshooting IT issues
- Moderate understanding of Quickbooks non-profit.
- Efficiency and competence managing non-accounting payroll and benefit tasks.
- Mastery of Microsoft Office Professional.
- Hands on experience in Salesforce.com CRM or similar platform, administration & design edits, ideally non-profit version.
Duties and Expectations:
- Administrate all day-to-day office functions.
- Manage IT functions.
- Guarantee office efficiency through improvement opportunities.
- Create, enhance and document administrative policies and procedures.
- Vet new vendors and systems.
- Explore cost saving opportunities.
- Assist in annual administrative budget projections.
- Monitor and adhere to approved administrative budget.
- Manage non-accounting payroll and benefits.
- Liaison to accounting firm.
- Process new employees, board members, and volunteers.
- Provide phone support.
- Negotiate equipment lease renewals, manage set up and provide training.
- Assist with Salesforce data entry and reporting.
- Ensure marketing materials are available.
- Ensure adequate variety and volume of office supplies.
- Attend fundraising events.
- Supervise office volunteers.
- Process in-kind donations.
- Provide administrative support to staff.
- Maintain accurate time sheet.
- Keep office space presentable.
- Function as a member of the fundraising team by attending events.
- Contribute personally to Annie’s Hope through a “best stretch” monetary gift.
- Serve as an Ambassador for Annie’s Hope to the St. Louis region.
- Other responsibilities as assigned.
Reporting Relationships:
- This position reports to the Executive Director.
- Office volunteers report to this position.
Hours and Paid Time Off:
This position is an “at-will,” 25 – 30 hour per week, five days a week, non-exempt role.
After three months of employment, Paid Time Off (PTO) is 10 days accrued per calendar year (pro-rated as appropriate), plus a minimum of eight pre-determined holidays, the day after Thanksgiving, and any work days between Christmas Day and New Year’s Eve.
Health, dental and vision benefits
Simple IRA (to be started in 2019)
Mileage Reimbursement
TO APPLY: Please email:
* Resume
* Writing sample explaining your reasons for wanting to work for Annie’s Hope
* Three letters of recommendation
Becky Byrne, Executive Director
Annie’s Hope – The Center for Grieving Kids
1333 W. Lockwood, Suite 104
St. Louis, MO 63122
kidsgriefmatters@annieshope.org
For more information about Annie’s Hope, please visit www.annieshope.org
