FamilyForward
Summary
The Human Resources Assistant helps further the mission of FamilyForward by performing HR related duties, at a professional level and caring out responsibilities in the following areas, recruiting administration, new hire onboarding and integration, HRIS data entry, and documentation and administration of employee data changes. The HR Assistant will provide administrative support to the management team as needed.
Essential Duties and Responsibilities
- Carries out the vision, mission, and values of FamilyForward by completing the following functions:
- All human resources day to day administrative duties and serve as a backup to the receptionist as needed.
- Administer pre-employment activities, including coordinating new hire forms, background and drug screenings, and reference checks.
- Support CHRO with recruiting maintenance by coordinating recruiting function for all positions including facilitate job postings, track position requisitions and any required approvals, and extend job offers to non-managerial positions. This includes seasonal and temporary positions.
- Continually provide hiring managers with status of applicants during new hire process.
- Coordinate the completion of all necessary on-boarding and integration materials for new hires, rehires, transfers, and promotions.
- Coordinate new hire orientation for newly hired employees.
- Research and respond to request for reference and verifications of employment in a timely manner.
- Create and maintain employee files for all employees, including new hires, transfers, mentors, volunteers, and interns. Archive records for former employees.
- Administer company policies; assist in monitoring employee and management compliance with policies.
- Coordinate fulfillment of daily staff request.
- Maintain compliant filings for all HR related forms and documents, ensuring confidentiality of all sensitive information.
Additional Duties and Responsibilities
- Prepare correspondence and reports, e.g. emails, memos, HR reports.
- Support training and development by providing assistance with training sessions. Prepare and keep current materials/policies and communicate updates for HR documents.
- Order supplies for the HR department.
- Maintain various HR monthly reports to include but not limited to termination, new hire, leave of absence, etc.
- Participate in HR compliance audits and trainings as requested.
- Maintain quality and consistency of HRIS database information, ensuring personnel actions follow current Human Resources policies and guidelines.
- Assist with special HR projects and participate in HR initiatives.
Education, Experience, Skills, Qualifications
- 2+ years’ experience in Human Resources.
- Associates degree in Human Resources preferred, but not required.
- Knowledge of Human Resources practices and procedures.
- Federal, state, and local laws, rules/regulations affecting HR administration.
- Proficiency with Microsoft Office Suites.
- Familiar with Peoplesoft, ADP, Paycom or equivalent a plus.
- Excellent organizational skills, ability to multi-task and handle multiple tasks simultaneously.
- Ability to work with a high sense of confidentiality.
- Ability to work independently and in a team environment.
Working Conditions
While performing the duties of this job, the employee is regularly required to talk or hear. Specific vision abilities required by this job include close vision and ability to adjust focus. Employee will frequently be required to lift files, open filing cabinets and bend or stand on a stool as necessary. (Occasionally: 1-33%, Frequently: 34-66%, Continuously: 67-100%)
Application Information
To apply please submit cover letter and resume by email to Cecily Witt-Muhammad at
