Saint Louis Story Stitchers Artists Collective
SAINT LOUIS STORY STITCHERS ARTISTS COLLECTIVE
We seek a professional for the position of Operations Coordinator in St. Louis, MO. The ideal candidate has a solid track record with operations and records management. We are looking for someone who can establish foundational practices and processes to support a growing organization. The candidate will thrive in a culture of learning, social responsibility, and creativity. They believe in our mission and enjoy working as part of a small team.
Part Time $18 hour
The primary duties of the operations coordinator will be to provide support for the organization and the executive director. It is critical that the operations coordinator be able to support the full range of the organization, be resourceful and efficient, and maintain a high level of professionalism and confidentiality. The operations coordinator will be well-versed in performance and operations management along with supporting program scheduling needs. Strong written and verbal communication skills, decision-making ability and attention to detail are equally important. This position is under the direct supervision of the Executive Director.
● Work with the executive director to coordinate and supervise daily operations such as budgeting, monitoring, and recording expenses; assist in processing program invoices; organize and maintain contracts, documents and records, and electronic files
● Ensure reporting is completed to track progress with organization results
● Ensure compliance with regulations and internal policies
● Scheduling, timesheet management and employment record keeping, etc.
Program and Organization Logistics:
● Assist in preparation of materials for reports, presentations, and meetings
● Assist with development records and communication
● Arrange travel as needed
● Coordinate schedules and acts as liaison for programmatic team
● Maintain schedule of events
● Fulfill duties as assigned by the executive director
PERSONAL ATTRIBUTES AND ABILITIES
● Has a passion for our mission and our community
● Possess a cooperative spirit with a willingness to work as a member of a team while also possessing the capacity to work independently with minimal supervision
● Possess a strong work ethic, a high degree of maturity, and exercise good judgement; punctual
● Be innovative in creating or improving procedures and in developing an efficient workflow; enjoys learning new skills and problem-solving new needs; resourceful
● Thrives in a fast-paced environment
SKILLS AND QUALIFICATIONS
● Demonstrated experience as an administrative assistant or other similar position; 3 years
● BS/BA in business management or related field
● Proficiency in MS Office (MS Excel, in particular) and emailing tools, and willingness to learn new tools (Knowledge of QuickBooks an asset.)
● Excellent attention to detail
● Ability to manage multiple projects and deliverables independently and as a team; excellent planning, organization and time management
● Strong written and oral communication skills
● Highly ethical and honest
● Outstanding written and oral communication skills
● Reliable transportation; can work on location
Physical demands and abilities:
● Regularly spend long hours sitting and using office equipment and computers
● Regularly move from sitting to standing positions effortlessly
● Regularly work on repetitive tasks
● Regularly use hands and fingers to handle, control or feel objects
● Regularly hold the arm and hand in one position or hold the hand steady while moving the arm
● Regularly use headphones and earpiece
● Regularly see details of objects that are less than a few feet away
● Regularly speak clearly so listeners can understand
● Regularly understand the speech of another person
● Occasionally lift up to 25 lbs.
To perform this job successfully, an individual must be able to perform each essential duty and responsibility satisfactorily, as well as possess the skills and meet the demands outlined in this job description. Upon an individual’s request, reasonable accommodations may be made to enable individuals with disabilities to perform the essential job duties and responsibilities or related to the skills and demands outlined herein. Story Stitchers will determine if a reasonable accommodation can be made.
Employee acknowledges and understands that Story Stitchers reserves the right to modify the contents of this job description or to assign alternate and additional duties and responsibilities. Nothing in this job description is intended to alter or alters the at-will nature of employees’ employment at Story Stitchers.
The position is an at-will appointment. Employment is contingent upon successful fulfillment of the position’s responsibilities and may be terminated with two-week’s notice, at the will of the Board of Directors.
Work Remotely: When work allows; Preference to be at one of our locations to best coordinate and communication
Stitchers Storefront Studio, 616 N Skinker Blvd, St. Louis, MO 63130
Story Stitchers at Hansen House, 3617 Grandel Sq, St. Louis, MO 63108
Covid-19 Precautions: Remote Interview Process
Saint Louis Story Stitchers does not discriminate on the basis of sex, race, religion, color, national origin, ancestry, age, disability, sexual orientation, gender identity, veteran or national guard status, or any other factor prohibited by law in admission or access to, or treatment or employment in its programs and/or activities.
Saint Louis Story Stitchers is committed to ADA compliance. The Collective welcomes people with disabilities and subscribes to the goal of providing access to programs, services and facilities. The Collective’s goal is to integrate this philosophy into all activities: policies, guidelines, plans, budgets, funding proposals, meetings and outreach.
Deadline: Open until filled
Send the following:
● Cover Letter
● Resume that includes two professional references (email and phone)
● Two-page writing sample
● Pre-employment screening for contact with youth required
Saint Louis Story Stitchers Artists Collective
Email to: SusanC@storystitchers.org
About Saint Louis Story Stitchers Artists Collective
Goal: Collective artists work alongside twenty 16–24-year-old African American youth living in urban economically disadvantaged areas to collect stories, reframe and retell them using the arts and storytelling to promote a better educated, more peaceful and caring society.
Saint Louis Story Stitchers current focus is aimed at addressing pressing public health issues including gun violence through contemporary storytelling. Projects create a platform for community engagement through an artistic lens and with it the Saint Louis Story Stitchers work to shift perceptions and realities and bring hope to the Saint Louis community.
We erase real and perceived divisions through cultural exploration and arts practice — by stitching together our city.
Saint Louis Story Stitchers run a Storefront Studio in the historic Loop District at 616 N Skinker Blvd. and are a Resident Organization at Kranzberg Arts Foundation in the Grand Center Arts District with an auxiliary space in Hanson House 3617 Grandel Sq. The Collective performs and presents to the public in parks, community centers, schools, and cultural institutions throughout the region.
Organization’s Website: www.storystitchers.org