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  • Full Time
  • St. Louis County
  • Applications have closed
  • Salary: Commensurate with education and experience; $50,000 minimum
  • Organization Type: Education

EducationPlus

Click here to apply for this position.  Contact Dr. Steve Griggs at sgriggs@edplus.org if you have questions. You can also go to www.edplus.org to find out more about our organization.

Job Title:  Accounting Specialist

Reports To:  Director of Business Services

Essential Functions:

The Accounting Specialist is responsible for providing financial, administrative, payroll and clerical services to ensure effective, efficient and accurate financial and administrative operations. The Accounting Specialist must comply with established policies and procedures.

Job Duties:

·        Prepares Account Receivables by posting all checks in Netsuite. (Daily)

·        Prepares checks for deposit by completing necessary reports and copies checks for deposits and maintains records. (Daily/Weekly)

·        Creates quarterly report for internal printing and postage. (Quarterly)

·        Resolves collections by examining customer payments, payment history, credit line; coordinating contact with collections department. (Monthly)

·        Processes accounts payable invoices and employee reimbursements. (Bi-Weekly)

·        Audits all employee reimbursements. (Bi-Weekly)

·        Reviews and resolves unpaid invoices with vendors. (Monthly)

·        Maintains vendor files and vendor file numbers.  Process all 1099s at the end of the year. (Yearly)

·        Prepares quotes/invoices for Discovery Education, tracks payments and notifications related to Discovery Education and handles all vendor payments to Discovery Education. (Yearly)

·        Handles all invoices and tracking related to OASIS membership and pays vendor with 10 days of receipt of payment from schools. (Yearly)

·        Prepares all REAP invoices and other necessary invoices as needed. (Weekly)

·        Processes and links customers in Netsuite for purchases made in the online store in Netsuite. (Daily)

·        Prepares all the necessary documents for the yearly audit. (Yearly)

·        Processes payroll in IPS and all necessary reporting for the retirement office – OASIS and Valic (Bi-Weekly)

·        Serves as the back-up for the Director of Business Services position and duties.

·        Assists the Accounting Team as needed.

·        Handles various other projects that come up throughout the year.

Competencies, Knowledge, Skills, Abilities:

·        Regular Attendance is required to provide support to Business Services

·        Possess strong interpersonal skills, including the ability to listen, work in groups, communicate both verbally and non-verbally in a professional manner, negotiate with others, and solve problems (communicating requirement)

·        Requires movement about and within a department area (mobility)

·        Develops information for written reports and correspondence to officials inside and outside the organization (writing requirement)

·        Read and interpret correspondence, reports, contracts, purchase orders, invoices, etc. for administrative purposes (reading requirement)

·        Edits and proofreads documents for accuracy. (sight requirement)

·        Preforms general math functions, including adding, subtracting, multiplying, dividing, computing percentages, discounts, and other mathematical functions commonly associated with procurement and business office functions. (sight/reading requirement)

·        Maintains working knowledge of Excel and other applications as needed for data entry

·        Operates computer hardware for programming or applications; stays abreast of changes in technology and participates in necessary training to maintain appropriate level of skill necessary for efficiency in position.

·        Problem solving—the individual identifies and resolves problems in a timely manner, gathers and analyzes information skillfully.

·        Planning/organizing—the individual prioritizes and plans work activities and uses time efficiently.

·        Manage difficult client/customer situations, respond promptly to customer needs, solicit customer feedback to improve service, respond to request for service and assistance and meet commitments.

·        Quality control—the individual demonstrates accuracy and thoroughness, monitors own work to ensure quality and applies feedback to improve performance.

·        Quantity—meets productivity standards and completes work in a timely manner.

·        Adaptability—the individual adapts to changes in the work environment, manages competing demands and is able to deal with frequent change, delays or unexpected events.

·        Dependability—the individual is consistently at work and on time, follows instructions, responds to management direction and solicits feedback to improve performance.

·        Safety and security—the individual observes safety and security procedures and uses equipment and materials properly.

Required Education/Experience/Certifications/Licensures:

·        Bachelor’s degree in accounting or related filed (preferred); or a combination of experience and technical skills, reading, writing and conversing ability at a level commonly associated with a Bachelor’s degree in accounting or related field.

·        Minimum of two years accounting experience

·        Knowledge of basic accounting processes and procedure.

·        Prefer experience with accounts receivable processing software.

·        Maintain working knowledge of Excel, Word, Netsuite and other applications as needed for data entry.

·        Skilled in performing work requiring attention to detail.

·        Ability to communicate effectively by phone and email.

·        Possess high degree of professionalism, adaptability and customer service skills.

·        Ability to work with multiple managers and assignments.

·        Must have taken courses in Math, Accounting/Finance.

·        Good computer keyboard skills.

Preferred Educational/Experience/Certifications/Licensures:

Prefer experience with accounts payable and receivable transactions and processing software.

Physical Demands:

Exerts up to 20 pounds of force occasionally and/or exerts up to 10 pounds of force frequently, and/or exerts a negligible amount of force constantly.  Must be able to perform duties that require sitting for extended periods of time during normal shift; must have excellent manual dexterity including the ability to perform repetitive motions; must be able to operate telephone, computer equipment, and various other pieces of office equipment.

Environmental Working Conditions:

This position operates in a professional office and/or school environment.

Equipment Used:

Standard office equipment, including but not limited to computer/laptop and associated software, copy machine, mail machine, printers, scanners, facsimile machines, adding machine/calculator, etc.

Travel Requirements:

Requires ability and means to travel to work sites within the membership area (mobility)

Expected Hours of Work:

Normal operating hours are 8:00 a.m. – 4:30 p.m. Monday through Friday, unless it is determined by administration that hours should be different.  Some evening or weekend work may be required on a periodic basis.  Summer (June and July) work schedule is 7 a.m. – 5:00 p.m. Monday through Thursday.  Some remote work opportunities are available, after a probationary period, with supervisor approval.

Term of Employment:  Full Time, Exempt

Salary:  Commensurate with education and experience; $50,000 minimum

This job description in no way states or implies that these are the only duties to be performed by the employee occupying this position.  Employees may be required to follow other job-related instructions and to perform other job-related duties are requested, subject to all applicable state and federal laws.  Certain job functions descripted above may be subject to possible modification in accordance with applicable state and federal laws.  Reasonable changes or accommodations may be appropriate under certain circumstances.