Development Associate, Database

DEPARTMENT:  Development

REPORTS TO:  Director of Development, Corporate Relations

CLASSIFICATION: FT, Exempt

Position Summary

The Development Associate, Database is responsible for managing the development stakeholder database and the department’s administrative activities to ensure efficient development office operations.  This position is responsible for building, maintaining, and supervising the use of the stakeholder database(s), for producing both basic and advanced reports, for gift entry and letter processing, and for reconciling financial statements each month with the accounting department.

Principle Function

• Maintains the development database is an accurate and up to date manner. Ensures that all donations are recorded properly and that acknowledgment of donations are sent to donors and funding agencies in a timely manner.  Will work with the accounting department to keep track of donations.
• Create and track fundraising campaigns in the database.
• Relationship building with potential donors, maintaining relationships with existing donors, partnering in organizing fundraising events and creating and submitting reports that describe the progress and effectiveness of each campaign.
• Will research funding sources and work with other team members on donor research.
• Provides administrative support for grant writing efforts, assists in organizing newsletters and other communication materials.
• Will organization and maintain accurate records, communicate with donors and manage a calendar of events

Core Functions

• Manages the fundraising database, ensuring gifts are entered, acknowledgments are processed according to department policies, and financial reports are submitted on time to internal and external partners.
• Implements database policies and procedures, and develops new data management policies as technology or department needs evolve to ensure data is accurate and useful.
• Provides high-level administrative support including maintaining calendars, processing invoices, arranging meetings and travel, and maintaining filing systems.
• Works with the team members to coordinate projects with mail houses, telefunding and vendors.
• Maintains excellent communications with other departments, vendors, donors, and volunteers by responding courteously to inquiries and providing information within the scope of responsibility while maintaining confidentiality.
• Assists in event coordination including setting up events in multiple databases, tracking RSVPs, donations, and volunteers in the database. Will actively participate in events.
• Prepares reports and other needed paperwork inaccurate and timely manner.
• Tracks budget of department expenses and reconcile with accounting and budget regularly.
• Other duties as assigned.

Core Competencies       

• Must have considerable knowledge of database management, capacity, and usage, preferably with Raiser’s Edge NXT.
• Must be knowledgeable with computer software such as Microsoft Office and Excel.
• Must have superior data analytics skills and the ability to produce and understand complex financial and fundraising reports.
• Must have the ability to understand and follow complex oral and written instructions.
• Must have strong problem-solving skills and attention to detail.
• Must be able to work with complex tasks and constantly changing priorities.
• Must have the ability to manage and embrace change.

Contacts

Internal:  Regular interaction with all development staff about the organization, administration, and special projects.  Will interact with other program and administrative personnel about development needs

External: Regular interaction with vendors, other organizations, volunteers, advocates, and donors at all levels.

Employees Supervised/Reporting Directly: None

Annual Budgetary Responsibilities: Limited

Qualifications 

Education:  Bachelor’s degree preferred with 2 years of experience, or 3-5 years’ experience in nonprofit data management in lieu of degree.

Experience:  Previous experience and demonstrated skill in fundraising administration and operations.

Application Information:

Interested applicants should apply online at www.joineasterseals.com