Administrative Services Coordinator

Duties

60% Client coordination

·         Assist with client and donor management systems; this includes tracking event participation, membership levels/renewals, updates/edits, giving activity, and reporting

·         Provide administrative support to client boards; this includes tracking participation, coordinating meetings, meeting preparation and taking minutes.

·         Provide administrative support to committees including scheduling meetings, correspondence and reporting

·         Assist with client program/scholarship application processes

·         Support all marketing and communication initiatives including e-blasts, newsletters and other correspondence

·         Update websites and other marketing resources/platforms

·         Track gifts and ensure timely acknowledgements

·         Data entry

·         Task documentation

·         Document management such as scanning, manipulating file types, maintaining file and storage areas (physical and digital)

·         Ongoing client customer service: phone and email interactions with our clients’ customer bases and leading interactions with our clients

·         Marketing assistance in the form of newsletters, social media posting, etc. No content creation

·         Other duties as assigned

25% Client Program Coordination

·         Coordinate program logistics for client learning and professional development opportunities including lunch meetings, seminars, social events, and webinars

·         Assist with the coordination of various events including annual conferences for client organizations

·         Other event related tasks

15% NSC role duties

·         Meetings, Professional Development, Other tasks as assigned

Skills/Qualifications

·         3 – 5 years administrative assistant experience; College degree preferred

·         Nonprofit experience preferred

·         Exceptional computer skills; proficient with MS Office software, Google Suite, social media and email marketing platforms; experience with communication software (Constant Contact, MailChimp, etc) and CRM/DRM software (Salesforce, Neon, eTapestry, DonorPerfect, etc) a plus; Willingness to learn these programs is a must

·         Strong organizational, planning, and time-management skills

·         Strong verbal and writing skills with exceptional attention to detail

·         Proficient in managing business correspondence, files, and records

·         Knowledge of general office procedures and equipment

·         Ability to work independently and as part of a team

·         Excellent customer service orientation

How to apply: Please submit a resume & cover letter to Lane Black at lane@nscnow.org

$24-26/hour