Artistic and Executive Assistant

ROLES AND RESPONSIBILITIES

Artist Contract Administration: 

• Work closely with the Executive Director (ED) and participate in the artist booking process from the first communication with an agent.
• Help the ED prepare show budgets and artist offers.
• Receive, review, and prepare all Sheldon produced contracts for the ED to sign.
• Track contract progress for all performances.
• Prepare check requests for artists and ensure all performers are paid as per their contract.

Artist Logistics and Liaison: 

• Be the initial point of contact for the artist’s team and coordinate communication with the rest of The Sheldon’s team.
• Work in advance of the artist’s arrival to plan all non-production contractually required items including lodging, ground transportation, catering, runner, and hospitality.
• Ensure that the artist is warmly greeted and has all that they require to provide an exceptional performance.
• Work the night of show to ensure all hospitality needs are met for the artists. This includes shopping the rider, keeping all inventory of supplies needed for each concert, and coordinating catering needed.
• Work closely with The Sheldon technical staff and ensure that all parties have a clear understanding of visit details.
• Facilitate the artist’s merchandise sales.  This can include scheduling a merchandise seller on behalf of the artist.

Executive Assistant: 

• Support the Executive Director in managing their calendar and coordinating communications with the Board of Directors.  This will include coordinating the Executive Director’s travel, scheduling meetings for the ED and scheduling meetings for the Board Committees that the ED is responsible for.

REQUIREMENTS

• A bachelor’s degree or equivalent related work experience preferred.
• Previous experience in the arts or music industry is preferred, but not required.
• Excellent written and verbal communication skills.  Must be able to comprehend the dense language of artist contracts.
• Strong organizational skills.
• Excellent interpersonal skills including teamwork, communication, and a sense of humor.
• Ability to see in a dark theater, climb stairs, work on your feet for extended periods of time and a tolerance for loud sounds.
  Diplomacy and discretion.  Must be able to remain calm during high-pressure situations.
• Ability to work with individuals of various personality types, sensitivities, and cultural backgrounds.
• A valid U.S. driver’s license.
• Ability to work nights and weekends.

TERMS OF EMPLOYMENT

• This is a salaried position and while the goal will be a 35–40-hour work week, frequent nights and weekends will be required.
• Competitive benefits package includes health insurance, retirement match and vacation.
• Salary range: $43,000 to $46,000.
• The Sheldon is an equal opportunity employer. People of Color, individuals with disabilities, members of the LBGT community and veterans are encouraged to apply.

HOW TO APPLY 
Interested candidates are invited to submit their resume and cover letter to Cary Goldwasser, cgoldwasser@thesheldon.org, with the subject line Guest Services Coordinator- [Your Name].”

Please no telephone inquiries.

ABOUT THE SHELDON
For over one hundred years, The Sheldon has been dedicated to enriching the greater St. Louis region and beyond with a wide range of music, visual arts and educational programs of the highest quality, diversity and educational impact; and to the preservation and operation of the historic Sheldon Concert Hall and the adjoining Sheldon Art Galleries. Built in 1912, The Sheldon consists of a 700-seat concert hall, a 300-seat ballroom, a 500-seat banquet room and a 7,000 square foot art gallery. With a committed board, The Sheldon has positioned itself as a financially stable artistic gem in the heart of St. Louis’ Grand Center Arts District.