Nine PBS
Nine PBS: Executive Assistant to the President & CEO
Who We Are: As an essential community institution, Nine PBS magnifies and deepens understanding of our community to help our region flourish. We convene meaningful conversations, we share thought-provoking content, and we host events that engage and inspire our region. Our unique facilities and connections offer opportunities for memorable experiences for audiences of all ages.
Our History: We are a community-licensed public media station. For 70 years, we have been a foundational pillar in the St. Louis community by providing trusted, community-centered content and resources. Our core purpose is to magnify and deepen understanding of our community to help our region flourish.
Our Values: Nine PBS is rooted in our four values: Community, Trust, Equity, and Learning. These guide every aspect of our work – both in how we interact with one another as teammates, as well as how we engage with the community.
Our Culture: Nine PBS is an equal opportunity employer with a leadership team and culture that prioritizes diversity, equity, inclusion, and belonging. For the past four years, Nine PBS was identified by the Women’s Foundation of Greater St. Louis as a best place for women to work.
Our Team: One of our strategic goals is to create and sustain a positive, high-performing, inspiring, and inclusive culture that prioritizes the well-being and belonging of every member of our team. Get to know the amazing individuals you will be working alongside if you are selected for this position: https://www.ninepbs.org/ourteam/.
Position Description: The Executive Assistant works independently to provide high-level administrative support for the President & CEO, including strategic calendar management, drafting correspondences, coordinating meetings, and acting as a liaison between the President & CEO and internal/external stakeholders.
The Executive Assistant must anticipate needs, plan effectively, be creative, detail-oriented and enjoy working within a fast-paced environment that is mission-driven, results-driven and community-oriented. The ideal individual is joyful, loves the work, and will have the ability to exercise good judgment in a variety of situations, with exceptional written and verbal communication, administrative and organizational skills, and the ability to maintain balance among multiple priorities. The Executive Assistant must have the ability to work under pressure, to handle a wide variety of activities and possess a high degree of optimism, integrity, and professionalism, and handle matters with discretion.
Primary Responsibilities: The following job duties are vital to successfully meeting the expectations of this position in an effective and efficient manner. This is not an exhaustive list and areas of focus may fluctuate between the primary and secondary responsibilities, as needed.
· Direct the fluid and busy calendar of the President & CEO, creating an optimal schedule and being able to strategically anticipate where shifting priorities may occur and adjusting, as needed.
· Engage in meeting preparation that includes proactive research, drafting email correspondence, and communicating with involved parties.
· Make judgements and recommendations to ensure smooth day-to-day engagements, including coordinating with Nine PBS executives, across teams, and with external stakeholders.
· Plan, coordinate and ensure the President & CEO’s schedule is followed and respected. Provide “gatekeeper” role, creating win-win situations for direct access to the President & CEO’s time and office.
· Communicate directly, and on behalf of the President and CEO, with Board members, donors, community partners, and others, on matters related to Executive office.
· Research, prioritize, and follow up on incoming issues and concerns addressed to the President & CEO, including those of a sensitive or confidential nature. Determine appropriate course of action, referral, or response.
· Provide a bridge for smooth communication between the President & CEO and the Nine PBS Vice Presidents; demonstrating leadership to maintain credibility, trust and support with executive-level staff.
· Work closely and effectively with the President & CEO to keep them well informed of upcoming commitments and responsibilities and following up appropriately.
· Ensure notes are taken during meetings attended with the President & CEO that outline key takeaways and follow up action items.
· Provide leadership to build relationships crucial to the success of the organization and manage a variety of special projects for the President & CEO, some of which may have organizational impact.
· Successfully complete critical aspects of deliverables with a hands-on approach, including drafting personal correspondence, and other tasks that facilitate the President & CEO’s ability to effectively lead the organization.
· Prioritize conflicting needs, handle matters expeditiously, proactively, and follow-through on action items to successful completion, often with deadline pressures.
Secondary Responsibilities: These are additional activities that are expected to be performed with this position.
· Coordinate scheduling with other administrative support for Nine PBS executives.
· Represent Nine PBS with donors, members, partners, and the general public.
· Prepare and submit expense reports on behalf of the President & CEO.
· Receive, escort and/or introduce visitors to the President & CEO.
· Organize food for lunches, meetings, and other engagements.
· Coordinate research and special projects, as assigned.
Requirements and Qualifications: Bachelor’s degree required, with proven work experience supporting C-Level executives. Proficient in Microsoft Office (Outlook, Word, Excel, and Power Point), Adobe Acrobat, and interest in learning how to use AI tools. Additional skills needed for success in this position include the following:
· Strong organizational skills that reflect an ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail.
· Exceptional interpersonal skills and the ability to build relationships with stakeholders, including staff, board members, external partners, and donors.
· Expert level written and verbal communication skills.
· Demonstrated proactive approaches to problem-solving with strong decision-making capability.
· High level of emotional intelligence.
· Highly resourceful team-player, with the ability to also be extremely effective independently.
· Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer/client service and response.
· Demonstrated ability to achieve high performance goals and meet deadlines in a fast-paced environment.
· Forward looking thinker, who actively seeks opportunities and proposes solutions.
Hybrid Schedule: This position is built around the schedule of the President & CEO. Therefore, while a hybrid schedule is available, days available for working virtually will fluctuate from week to week depending on the President & CEO’s meetings and in-office work.
Additional Expectations and Core Competencies: Success in this role is not only measured by meeting the expectations outlined above, but also in how the work is performed. The following competencies are required for this role.
· Approach all interactions solution focused.
· Be open to feedback and demonstrate a growth mindset.
· Provide respectful feedback to others, as needed.
· Demonstrate a commitment to diversity, equity, inclusion, and belonging by modeling inclusive behaviors.
· Effectively and proactively communicate with supervisor, teammates, and others across the organization to create a collaborative work environment.
· Demonstrate effective time management.
· Demonstrate good judgment.
· Demonstrate effective working relationships with others.
· Lead with integrity and role model positive behavior for the organization.
Application Instructions
Company: Nine PBS
Vacancy Type: Full-Time
Job Location: St Louis, MO, US
Salary: $75,000 – $80,000
Application Timeline: October 15th – October 31st, 2024
Application Process: For a candidate to be considered for employment, the following materials must be submitted as a complete application to jobs@ninepbs.org:
· Resume
· Cover Letter
· 3 Professional References
Provide a word document that includes responses to the following three questions:
1.) What have you read in this job posting that is interesting and inspiring to you? (no more than 150 words)
2.) How are you uniquely qualified to support the work of the President & CEO? (no more than 150 words)
3.) One of Nine PBS’s organizational priorities is to foster an inclusive culture that values belonging and connection. Please provide an example of a time when you reinforced these priorities. (no more than 150 words)
Nine PBS
As an essential community institution, Nine PBS magnifies and deepens understanding of our community to help our region flourish. We tell stories that move us. We meet people where they are the most comfortable consuming content. Nine PBS’s platforms include four distinct broadcast channels (Nine PBS, Nine PBS KIDS®, Nine PBS World, and Nine PBS Create), ninepbs.org, social media, the free PBS Video App, streaming services, live and virtual events, and the Public Media Commons. Since 1954, Nine PBS has accepted the community’s invitation into their homes, schools, and businesses. Follow Nine PBS on X, Facebook, Instagram, LinkedIn, and TikTok.
