Nine PBS
Nine PBS: Grant Financials Manager
Who We Are: As an essential community institution, Nine PBS magnifies and deepens understanding of our community to help our region flourish. We convene meaningful conversations, we share thought-provoking content, and we host events that engage and inspire our region. Our unique facilities and connections offer opportunities for memorable experiences for audiences of all ages.
Our History: We are a community-licensed public media station. For 70 years, we have been a foundational pillar in the St. Louis community by providing trusted, community-centered content and resources. Our core purpose is to magnify and deepen understanding of our community to help our region flourish.
Our Values: Nine PBS is rooted in our four values: Community, Trust, Equity, and Learning. These guide every aspect of our work – both in how we interact with one another as teammates, as well as how we engage with the community.
Our Culture: Nine PBS is an equal opportunity employer with a leadership team and culture that prioritizes diversity, equity, inclusion, and belonging. For the past four years, Nine PBS was identified by the Women’s Foundation of Greater St. Louis as a best place for women to work.
Our Team: One of our strategic goals is to create and sustain a positive, high-performing, inspiring, and inclusive culture that prioritizes the well-being and belonging of every member of our team. Get to know the amazing individuals you will be working alongside if you are selected for this position: https://www.ninepbs.org/ourteam/.
Position: This part-time position is responsible for supporting the financials for grants, proposals, and sponsorships to foundations, corporations, and government agencies. This includes the development of project budgets, post-award budget revisions, project expense tracking of awarded funds, and the reporting of project expenses. In addition, this position will support the planning of the organizational budget leading up to the board approval process. The Grant Financials Manager will support the Community Impact and Finance teams with up-to-date financials for the purpose of timely, informed decision-making among both teams to better serve our region.
The Grant Financials Manager will report to the Senior Director of Grants Management and will work in close collaboration with the Chief Financial Officer. This position will work independently to help ensure financial reporting is accurate, consistent, and aligned across various funders and projects. Performance is determined by both the accuracy of materials prepared and the satisfaction of team members, partners, and funders.
Primary Responsibilities: The following primary responsibilities are essential to meeting the expectations of this position. This is not an exhaustive list and areas of focus may fluctuate between the primary and secondary responsibilities, as needed.
- Provide the Senior Director of Grants Management with draft project budgets for grants, proposals, and sponsorships based on past expenses and funder guidelines.
- Provide the Senior Director of Grants Management with additional financial information and attachments for grant submissions and reporting as needed, including preliminary statements of financials, 990s and audited financials, revenue breakdowns, or other materials upon request.
- Support the Senior Director of Grants Management by compiling and organizing award notifications, proposal details, and necessary funder communications for auditors.
- Notify the Senior Director of Grants Management of recent electronic transfers, checks, or online payments to ensure timely funder acknowledgement.
- Support the Senior Director of Grants Management by updating monthly preliminary release spreadsheets by project codes to be discussed at monthly, in-person release meetings, including pulling payroll and fringe by staff person.
- Assist the Senior Director of Grants Management with updating monthly cashflows to reflect changes in project timelines.
- Assist the CFO with release entries, net asset balances, and unrestricted cash in line with releases to ensure that expenses are accurately allocated to appropriate projects and funders, and that organizational financials match grant reporting.
- Assist the CFO with creating the annual budget for community impact projects, including cashflows.
Assist the CFO with the development of the annual fiscal year operational budget. - Assist the CFO with invoicing processes to ensure accurate project coding and vendor W9s for timely check processing.
- Assist the CFO by preparing monthly budget vs actual reports for departments.
- Assist the CFO with department budget reporting requests for specific productions, impact projects, events, individual giving, and executive summaries.
Secondary Responsibilities: These are additional activities that are expected to be performed with this position.
- Inform Community Impact Team on available funds by project for resource purchasing.
- Attend weekly meetings with Community Impact Team to support workflow and collaboration on grant and reporting requirements.
- Regularly review credit card transactions by Community Impact, Marketing, and Content teams for accurate project coding.
- Develop a knowledge of Nine PBS’s initiatives and goals, with the ability to communicate effectively both orally and in writing.
- Perform other related duties as assigned for the purpose of ensuring the efficient and effective functioning of the work unit.
Qualifications: CPA certification is required, as well as at least three years of non-profit budget and financial reporting experience. Strong skillset using Excel, Sage, Google Docs, Office 365, and Outlook required. In addition, the following skills and attributes are preferred.
· Experience working closely with community organizations in a professional capacity, preferably related to early learning, or some aspect of community engagement.
· Strong customer service, communication, organizational, and planning skills.
· Proven ability to work collaboratively across multiple teams to fully understand organizational needs.
· Knowledge of financial tracking best practices for non-profit organizations.
· Understand various tracking and reporting strategies in line with the funding guidelines of corporate, foundation, and local/state/federal agencies.
· Proven ability to prioritize, work independently, under pressure, meet deadlines, and take direction.
· Ability and willingness to work a varied schedule, when needed.
· Proven ability to handle interactions with diplomacy, give and receive feedback comfortably, and be a contributing team member at all times.
Hybrid Schedule: This position is eligible for a hybrid schedule, typically working up to three days virtually each week, upon approval from supervisor. Must work on-site on Tuesdays, as well as attend all team meetings, one-on-one meetings, and all-staff meetings.
Additional Expectations and Core Competencies: Success in this role is not only measured by meeting the expectations outlined above, but also in how the work is performed. The following competencies are required for this role.
· Approach all interactions solution focused.
· Be open to feedback and demonstrate a growth mindset.
· Provide respectful feedback to others, as needed.
· Demonstrate a commitment to diversity, equity, inclusion, and belonging by modeling inclusive behaviors.
· Effectively and proactively communicate with supervisor, teammates, and others across the organization to create a collaborative work environment.
· Demonstrate effective time management.
· Demonstrate good judgment.
· Demonstrate effective working relationships with others.
Application Instructions
Company: Nine PBS
Vacancy Type: Part-Time
Job Location: St Louis, MO, US
Salary Range: $30 – $40/hour working 25 hours per week
Application Timeline: November 11th – November 25th, 2024
Application Process: For a candidate to be considered for employment, the following materials must be submitted as a complete application to jobs@ninepbs.org:
· Resume
· Cover Letter
· 3 Professional References (will not be contacted unless offered the position)
Provide a word document that includes responses to the following three questions:
1.) What have you read in this job posting that is interesting and inspiring to you? (no more than 150 words)
2.) How are you uniquely qualified to enhance the Nine PBS team and our work? (no more than 150 words)
3.) One of Nine PBS’s organizational priorities is to foster an inclusive culture that values belonging and connection. Please provide an example of a time when you reinforced these priorities. (no more than 150 words)
Nine PBS
As an essential community institution, Nine PBS magnifies and deepens understanding of our community to help our region flourish. We tell stories that move us. We meet people where they are the most comfortable consuming content. Nine PBS’s platforms include four distinct broadcast channels (Nine PBS, Nine PBS KIDS®, Nine PBS World, and Nine PBS Create), ninepbs.org, social media, the free PBS Video App, streaming services, live and virtual events, and the Public Media Commons. Since 1954, Nine PBS has accepted the community’s invitation into their homes, schools, and businesses. Follow Nine PBS on X, Facebook, Instagram, LinkedIn, and TikTok.
