Grants and Outcome Manager

JOB SUMMARY: The Grants Manager is responsible for researching, preparing, submitting, and managing grant proposals/reports that support agency goals and meet funder guidelines and criteria. This person serves as the primary grant writer, manages funder relationships, and supports compliance (fiscal and programmatic) reporting. This position manages expense/balance documentation for grantors, monitors compliance with contract terms and conditions, and [in collaboration with program managers and data personnel], facilitates internal and external reporting. The candidate will perform a variety of technical, administrative, and computer support functions related to data and budget/fiscal management.

Essential Duties and Responsibilities

• Creates/edits and maintains required reporting to funders on the status of projects and the appropriate use of funds (to include program outcomes and accurate financial reporting).
• Monitors deadlines to ensure that reports are completed, reviewed by the CEO, and submitted on time.
• Provides quarterly internal fiscal/data reports to CEO and Project Managers to ensure projects are meeting data timelines and goals.
• Assists in multiple areas of grant writing to include concept development, pulling in research and data, writing administrative content, completion of logic models, writing support letters for partner agencies, timeline creation/monitoring, serving as point of contact for grant writing consultants, and developing budgets.
• Identifies, reviews, and summarizes potential public/private funding opportunities to generate funding to further BHN’s mission and strategic goals.
• Conducts monitoring and analysis of data for completeness and accuracy to support programmatic improvement and achievement of goals outlined in the funding guidelines.
• Collaborates with program staff to identify needed database elements to ensure grant required outcomes are being tracked efficiently and effectively.
• Identifies and presents opportunities for improvement, while working collaboratively with all members of the team to foster/maintain positive relationship between internal and external partners.
• Assists in the development of guidelines and procedures for data tracking and management in the outcomes tracking software tracking platform.
• Oversees collection and review of subcontractor invoices to ensure expenses are allocated appropriately, determining if costs are eligible and reasonable according to the funder guidelines.
• Maintains budgeted vs. actual expenditure grant reports to ensure that funds are fully and appropriately utilized. Meets with Directors and CEO on a quarterly basis to present year-to-date financial data and make recommendations for changes in assigned salary FTE’s or other expenditures if necessary.
• Reviews monthly financial statements prepared by accountant to ensure accuracy and provides explanation for significant variances between budget and expenditures. Monitors and tracks monthly expenditures for all grants.
• Creates and/or revises service contracts, business associate agreements, and consulting contracts with partners and vendors as needed.
• Monitors contracts, in line with funding timelines and consults with appropriate staff/outside partners regarding new or amended contracts.
• Collating content and data to support the production of annual community reports and other ad hoc reports. Maintains master calendar of grants and prospects and all associated correspondence; maintains library of grant support documents including resumes, bios, key organizational information etc.

Qualification, Skills, and Knowledge Requirements
Bachelor’s degree in relevant field; Master’s degree preferred.
Minimum of three years of experience in non-profit grant writing or grants management with a working knowledge of state and federal funding, preferably in the social services/healthcare sector.

• Experience with grants administration and or compliance.
• Strong verbal and written communication skills with research and data-gathering experience. An ability to communicate clearly and effectively in English, both orally and in writing.
• Proficiency with Microsoft Office is required. Strong computer skills, particularly in Microsoft Office 365, Microsoft PowerPoint, Word, Excel, and competence in learning new software.
• Experience working with outcomes and/or metrics with experience in developing project plans and logic models.
• Demonstrated experience creating, monitoring, and reviewing budgets and other financial reports.

Additional Qualifications

Strong customer service sensibility, Superior organization and analytical skills, Flexibility, An ability to easily transition between self-guided work and collaborative endeavors.

Please apply by submitting resume to the hiring manager: Elizabeth Gebhart egebhart@bhnstl.org.