Sisters of the Good Shepherd
POSITION SUMMARY
This is a full-time position that will primarily be performed at an office located in Olivette, Missouri. The office does have a hybrid schedule where the work allows. The executive assistant is in a direct support role to the Province Leader, Treasurer, and the Director of Province Administration.
The environment requires the candidate to be flexible, detail-oriented, a quick study and a self-starter. The successful candidate will adhere to high levels of professional conduct, personal integrity and confidentiality when dealing with sensitive information and materials.
ORGANIZATIONAL DUTIES AND RESPONSIBILITIES
Supports the mission, vision and philosophy of the Sisters of the Good Shepherd Province of Mid-North America as demonstrated by the active implementation of the four core values.
Qualification Requirements:
The ideal candidate is highly organized, mission driven, self- directed, and able to set priorities, meet deadlines, communicate proactively and follow up on assignments with minimum direction. S/he must be comfortable engaging others to meet objectives. The requirements below represent the required knowledge, skill, and/or ability.
· Education: High school diploma, some college or associate’s degree preferable, 5 years- experience working as an administrative assistant in a professional setting, preferably a non- profit.
· Language Skills: Proper English usage, spelling, grammar, and punctuation in written and oral communications. Exemplary communication and customer satisfaction skills, including dealing effectively with the women religious, colleagues, and the public in person and over the telephone.
· Personal Attributes: Highly organized, self-motivated, able to perform efficiently with minimal supervision. Positive team player with an attitude that there is no task too great or too small. Self-motivated, and resourceful with a professional demeanor. Strong listening skills required.
· Computer Skills: Must be proficient in all Microsoft Office programs and internet research, have basic computer literacy and understand various social media platforms. Excel skills preferred. Able to send mass mailings, use copier and typical office equipment.
Essential Functions:
• Provides administrative support to the Director of Province Administration and the Sisters in Leadership;
• Able to set priorities, meet deadlines, communicate proactively
• Maintains confidential files and database, files and retrieves corporate documents, records and reports;
• Maintains contact lists and directories;
• Answers telephone and route calls;
• Filing and general office space management;
• Sends out cross-province communications;
• Coordinates distribution of mail and receipt and sending of packages;
• Coordinates purchasing of office supplies and oversees maintenance of related office equipment;
• Makes travel arrangements for specific persons;
• Prepares for meetings and other events as needed;
• Carries out special projects as assigned;
• Maintains office supplies and manages office vendors
• Supports logistics of special events and assemblies
• Takes initiative on various projects
• Other duties as assigned.
Please review the full job description online at sistersofthegoodshepherd.com. Please submit a cover letter and your resume to humanresources@gspmna.org with Executive Assistant in the Subject Line. No phone calls please.