STAGES St. Louis
STAGES St. Louis (STAGES), a non-profit Musical Theatre company, seeks a part-time Development Assistant to manage Donor Perfect database, input and acknowledge gifts, and assist with Development projects.
This position is primarily database oriented at our Chesterfield office, but will require some nights and weekends helping donors at the theatre and at special events in Kirkwood. Final dress, opening night, and closing matinee are mandatory for all staff.
Team Member Responsibilities and Key Objectives
The Development Assistant is responsible for managing the donor database and assisting the Development Team with the following activities:
- Develop an advanced understanding of Donor Perfect CRM Database
- Implementing best practices for Donor Perfect
- Enter donations and pledges with 100% accuracy
- Generate letters of acknowledgment and invoices for gifts in a timely manner
- Prepare and mail renewal letters
- Run reports and pull segmented donor lists from Donor Perfect
- Review local media sources for donor profile updates – deaths, marriages, births, etc.
- Prepare gift imports for QuickBooks and balancing posts with the Finance Department
- Work with Marketing Department on e-blasts using Constant Contact and Dot Digital
- Conduct prospect research
- Demonstrate professionalism with donors and staff
- Assist with planning and logistics for major fundraising events including the Applause Gala, Cheers, Trivia Night, donor thank you events, and pre/post show receptions
- Work the STAGES Central Hospitality Table at the Kirkwood Performing Arts Center during the show season to sell merchandise, answer questions from patrons and assist VIP donors at The Center Stage Club
- Prepare VIP / Producer’s Circle lists for parking and The Center Stage Club
- Other duties as assigned
Personal Qualities
- Methodical – Detail oriented with strong analytical, systems, and creative problem solving skills to evaluate performance, prepare reports, and recommend/implement solutions using independent judgment.
- Reliable – Capable of handling multiple tasks, projects and timelines.
- Excellent oral and written communications skills.
- Creative and Curious – A systems-thinker and builder, who is not afraid to be innovative in designing solutions and has skills in articulating these ideas and concepts.
- Flexible – Capable of performing at a high level while managing multiple priorities.
- Driven – Passion for the work and an interest in continuous learning and improvement.
- Gracious and Kind Demeanor – Able to interact with high level donors in a professional way, making them feel appreciated and supported.
Requirements
- Highly computer literate
- Excellent communications skills
- Reliable transportation
- An understanding of the St. Louis philanthropic and civic community
- Evening and weekend availability, particularly during the show season (Select weeks in June through October)
Preferred Qualifications
- Demonstrated background or interest in Theatre and/or the Arts.
- Experience using CRM Databases (Donor Perfect, Raiser’s Edge, etc.)
- Experience as a working member of a not-for-profit administration team.
Salary: $18/hour
Perks: You can see the shows as many times as you want, and you’ll receive a limited number of comp tickets to give away, and a 50% discount. You’ll also get to attend opening and closing parties.
STAGES St. Louis is an equal opportunity employer. STAGES is committed to being a diverse, inclusive, and equitable workplace. Applicants of all races, genders, ages, and identities will be considered for employment opportunities.
Please send cover letter & resume to John Herget, Development Director, at jherget@stagesstlouis.org. Start date is early / mid-April, 2025.
This is a seasonal, part-time role (20-25 hours/week) through November, with the possibility of becoming year-round.
