New City School
New City School is seeking a detail-oriented, tech-savvy, and collaborative Advancement & Database Manager to join our Advancement team. This position supports the school’s fundraising, alumni relations, and community engagement efforts, helping New City School build and sustain meaningful relationships with families, alumni, and friends.
Reporting to the Director of Advancement, this role combines database management, relationship-building, event support, and administrative coordination. If you enjoy organizing information, improving systems, and supporting a mission-driven team, this is an excellent opportunity to make a lasting impact.
KEY RESPONSIBILITIES
Database and Gift Management (60%)
- Serve as primary administrator for Blackbaud Raiser’s Edge, ensuring accurate and timely data entry for gifts, pledges, and constituent records.
- Maintain clean and organized donor and alumni records, including tracking engagement, giving history, and contact information.
- Generate reports, queries, and mailing lists to support annual giving campaigns, appeals, and events.
- Process gifts and pledges accurately, prepare acknowledgment letters, and ensure donor recognition is timely.
- Assist with integration of Raiser’s Edge with event platforms, mobile bidding, and email marketing systems.
- Maintain best practices for data hygiene and document operational procedures.
Alumni Relations and Engagement (15%)
- Maintain and update alumni records in the database, tracking education, career updates, and engagement activities.
- Assist in planning and executing alumni events, reunions, and networking opportunities.
- Support alumni communications, including newsletters, email campaigns, and social media updates.
Fundraising and Event Support (15%)
- Assist in planning and executing advancement events, including donor appreciation events, the annual auction, and community gatherings.
- Track RSVPs, coordinate event logistics, prepare materials, and liaise with vendors and volunteers.
- Support post-event follow-up, gift tracking, and acknowledgment processes.
- Provide operational support for other fundraising campaigns and special projects as needed.
Administrative and Office Support (10%)
- Maintain calendars, schedule meetings, prepare agendas, and document minutes for the Advancement team.
- Assist with donor and alumni inquiries via phone, email, and in-person interactions, escalating to leadership as needed.
- Contribute to the preparation of reports, presentations, and marketing materials.
- Perform other duties as assigned to support the Advancement department and school initiatives.
QUALIFICATIONS
- High school diploma required; associate’s or bachelor’s degree preferred.
- Minimum of 2 years of administrative or development/fundraising experience in an independent school, nonprofit, or similar organization.
- Experience with database management for desktop and cloud-based platforms, especially Blackbaud Raiser’s Edge NXT or similar software.
- Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace; strong Excel skills required.
- Experience with mobile bidding and event management software preferred.
- Prior volunteer management and special event experience a plus.
- Ability to work additional hours as needed, including morning/evening meetings and special events.
- Occasional local travel for off-site meetings and office errands related to advancement operations.
- Strong organizational skills, attention to detail, and ability to manage multiple projects simultaneously.
- Excellent written and verbal communication skills; collaborative and team-oriented approach.
Work Environment & Benefits
New City School offers a comprehensive benefits package, including health insurance, retirement contributions, and paid time off.
HOW TO APPLY
Qualified candidates should send a letter of interest and resume in one PDF to: Dee Harvill, Director of Advancement at dharvill@newcityschool.org. Please indicate “Advancement & Database Manager” in the subject line.
ABOUT NEW CITY SCHOOL
New City School is a leading independent school located in St. Louis’ historic Central West End neighborhood, enrolling approximately 340 students from age 3 through 6th grade. Our teachers provide an education that is both challenging and developmentally appropriate, empowering children to become active and engaged learners. Faculty, staff, and administrators at New City are lifelong learners themselves, and are consistently engaged in high quality professional development to ensure that our curriculum and our culture is rooted in best practices.
Our Mission
New City School inspires children to engage joyfully in learning and achieve academic excellence while cultivating their personal strengths and passions. We empower our students to build community and advocate for a more just and equitable world.
Commitment to Diversity, Equity, Inclusion, and Justice
At New City School, we recognize a diverse faculty and staff is a strength that impacts and enhances all aspects of our school. We celebrate our inclusive school environment and are eager to accept applications from candidates of all backgrounds and perspectives. New City School does not discriminate on the basis of race, color, religion (creed), gender, gender expression, age, national origin (ancestry), disability, marital status, sexual orientation, or military status in any of its activities, hiring practices or operations.
