Good Shepherd School for Children
Seeking a professional, team-oriented administrative assistant to join our team at Good Shepherd School for Children, an inclusive early learning and pediatric therapy center in St. Louis County. M-F, 10am-6pm, in-person.
GSS Administrative Assistant
*Non-Exempt/hourly position*
Compensation: $17.00/hr.
Benefits-Eligible:
Schedule:
· 10:00am-6:00pm M-F(Schedule is not a guarantee of precise hours—hourly staff punch in on timeclock and hours for a given week or pay period are dependent on actual hours worked).
Location: on-site, in person at the center, 1170 Timber Run. 63146.
Job description
Responsibilities Include:
1. Answer the main telephone line for the school. Provides general information about enrollment. Relay messages to the appropriate personnel.
2. Appropriately greet and work with parents.
3. Global administration of electronic student records (graduations, change of classrooms, etc)
4. Responsible for organizing administration related to large center or parent association events such as Trunk or Treat, enrichment programs or Movie Night.
5. Assist President with holiday mailing, thank you letters and fundraising events.
6. Support classrooms as needed, including periodically filling in for short periods of time.
7. Other clerical/administrative duties including:
a) Maintains student files and documentation for in-center enrolled students/special needs students
b) Coordinate administrative aspect of student enrollment process: Provide enrollment packets to new families at appropriate time. Maintain all reports associated with new enrollments; immunization reports, email distribution list, etc. Printing/creating enrollment form copies as necessary and sharing with mgmt.. team. Providing all enrollment-related documents to families an tracking/sharing/filing returned documents. Ensuring ample supply of tour packets and enrollment packets with updated items. Maintaining a tracking system to keep team readily apprised of where we are in the enrollment process with a given family, and what next steps including sending/receipt of additional documents must occur next.
d) Support director of early learning with reports/documents for State of Missouri.
e) Send monthly newsletters to parents.
f) Maintain/circulate monthly news/bdays/celebrations.
g) Support Dir. of Finance with filing and as needed.
NO BUDGET FOR RELOCATION
Skills, Knowledge and Abilities
1. Working knowledge of Microsoft Office products, including Word, Excel, Publisher and Outlook.
2. Excellent organization and time management.
3. Excellent interpersonal skills for greeting the public, parents, children and staff. Ability to work independently, and collaboratively with the administrative team, therapists and teachers.
4. Proficiency in Microsoft Office 365 products, including Word, Excel, Publisher and Outlook. Knowledge of Word and MailMerges, .pdf exports, spreadsheets a plus.
5. Data entry experience.
6. Knowledge of and ability to navigate office phone systems.
7. Graphic arts skills a plus—for purposes of fliers and promotional materials.
8. Experience with PC platforms, copy machines and other office equipment.
9. Comfort with and embracing of mission of a school serving children with and without special needs.
10. Adheres to all policies and procedures regarding employees, parents and children.
11. Ability to lift 25 pounds routinely, and up to 50 pounds on occasion. Must be able to perform tasks which require sitting, standing, bending, and walking short to moderate distances. Must occasionally be able to get up and down from the floor(for ex., if assisting in a classroom).
12. Must possess and maintain a valid driver’s license and be able to navigate St. Louis.
13. High School diploma or equivalent; associate’s degree or higher preferred.
*CLOSING DUTIES: the administrative assistant shall, after all children are picked up from the center, make the rounds through all classrooms and other key areas which she will be shown and trained on, to ensure all children are gone, closing teachers are preparing to clock out and leave, and that classroom exit doors are locked, things such as crockpots have all been unplugged, and any other checks management shall advise the administrative assistant to perform. The administrative assistant shall then upon leaving alarm the bldg.(if management has so instructed) but at a minimum lock the perimeter entrance door prior to departure.
Benefits(30 hours/wk. to be benefits eligible):
· Dental insurance
· Health insurance
· Life insurance
· Paid time off
· Vision insurance
Experience:
· Administrative: 2 years(Required); insurance billing experience preferable
Ability to Commute:
St. Louis, MO 63146 (Required)
Ability to Relocate:
St. Louis, MO 63146: Relocate before starting work (Required)
· Equal Employment Opportunity Statement: Good Shepherd is an equal opportunity employer that strives for fairness, consistency, and equality in employment as well as compliance with appropriate federal, state and local laws. It is Good Shepherd’s practice to provide employment opportunities without regard to race, color, religion, gender, pregnancy, age, national origin, citizenship, marital status, sexual orientation, veteran status, genetic information or disability to all qualified applicants and employees. This practice applies to all areas of employment including hiring, job assignments, training, working conditions, promotions, transfers, compensation, discipline, and termination. Good Shepherd does not retaliate against employees who exercise their rights under this policy.
To Apply: Please send resume and cover letter to Daryl Rothman at drothman@goodss.org
