Kirkwood School District Foundation
Administrative & Communication Coordinator – Job Description
Kirkwood School District Foundation (KSDF)
The KSDF Administrative & Communication Coordinator plays a key role in supporting the mission of the Foundation to advance educational opportunities and student success. This position manages the day-to-day administrative, financial, and development operations that sustain the Foundation’s philanthropic impact.
The ideal candidate is a highly organized, detail-oriented professional who thrives in a collaborative, mission-driven environment. They will support donor stewardship, database management, financial reporting, event coordination, and communications efforts – all contributing to the success of fundraising and grantmaking initiatives that benefit students, educators, and the community.
Key Responsibilities
Administrative & Operational Support
● Provide daily administrative support to the Executive Director and Foundation Board and staff.
● Prepare and distribute materials for Board and committee meetings, including agendas, reports, and minutes.
● Manage incoming and outgoing mail, donations, and general correspondence.
● Maintain organized filing systems (digital and hard copy) for donor records, financials, and Foundation documents.
● Coordinate with vendors, service providers, and schools to ensure smooth operations.
● Assist in onboarding and training staff or volunteers in donor management systems.
● Support planning and execution of fundraising campaigns, special events, and giving initiatives such as alumni drives, scholarships, and sponsorship programs.
● Coordinate “Named Awards” and scholarship processes, including recipient communications, check requests, and recordkeeping.
Donor & Financial Management
● Maintain and manage the donor database (add, delete, merge accounts, and import donations).
● Process and reconcile all contributions, pledges, sponsorships, and matching gifts.
● Prepare and deposit funds weekly, print and reconcile checks, ensuring accuracy across reports, the donor database, and QuickBooks.
● Generate monthly financial and donor reports for the Executive Director and Treasurer.
● Create and mail donor thank-you letters, pledge reminders, and year-end tax acknowledgments.
● Support annual audit preparation and maintain accurate records of all financial activity.
Communications & Community Engagement
● Maintain and update Foundation website content to ensure accurate, engaging, and timely information.
● Manage and grow the Foundation’s social media presence by creating posts and monitoring engagement.
● Design and produce donor communications, newsletters, and marketing materials using Microsoft Word, Canva, or similar tools.
● Draft written content for donor appeals, thank-you messages, and public updates that highlight Foundation impact.
● Promote events, student success stories, and donor recognition through consistent brand messaging.
● Work with the executive director and board of directors to plan events; including but not limited to Chili Bowl, Spring Fling, sponsorship events, and more
Qualifications
● Bachelor’s degree in nonprofit management, communications, business, or related field preferred.
● Minimum 2–3 years of experience in nonprofit administration or development (educational foundation experience a plus).
● Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
● Experience with donor databases (Bloomerang preferred).
● Familiarity with QuickBooks or other accounting systems.
● Proficiency in Canva and social media management platforms.
● Excellent written and verbal communication skills.
● Strong organizational skills and attention to detail.
● Ability to work independently, manage multiple priorities, and meet deadlines.
● Passion for supporting education and student opportunities.
● Valid driver’s license required for local banking, events, and outreach as needed.
● The candidate will be expected to be in office as required by the Executive Director. A part-time remote schedule will be discussed.
**Please email cover letters and resumes to info@kirkwoodfoundation.org & lisa.iken@kirkwoodfoundation.org**
