Pallottine Retreat and Conference Center
Executive Administrative Assistant
Pallottine Retreat and Conference Center – Florissant, MO
We’re seeking a detail-oriented and personable Executive Administrative Assistant to support our executive team and help ensure smooth daily operations of our retreat center. This role combines administrative support, bookkeeping oversight, retreat coordination, and guest services.
Key Responsibilities
Manage executive calendars, schedules, and office systems
Prepare correspondence, reports, and maintain records
Support retreat groups with tours, contracts, billing, and on-site coordination
Collaborate with hospitality, kitchen, and facilities staff to ensure excellent guest experiences
Manage accounts payable/receivable and expense tracking in QuickBooks
Provide monthly financial reports and support special projects
Qualifications
3+ years in administration, executive support, or office management
Strong bookkeeping/QuickBooks experience preferred
Proficient in Microsoft Office Suite and Google Workspace
Excellent communication and organizational skills
Professional, adaptable, and service-oriented
💡 This is a full-time position in a mission-driven, faith-based environment. If you thrive in a role that blends administration, hospitality, and service, we’d love to hear from you!
📧 Apply with your resume and cover letter to Mbaner@pallottine.org
