Administrative Support Coordinator

The role is a salaried position and will report directly to the Director of Operations and work closely with the foundation staff to advance the work and focus of the foundation.

Responsibilities:

• Create a warm and welcoming environment of respect and positive communication
• Manage and maintain suite, office supplies, and breakroom
• Support appointment making, scheduling, travel arrangements, and coordination of meeting materials preparation
• Prepare and organize travel files for partner trips, conferences and team meetings
• Support with Partner Meetings and events as needed
• Maintain and organize files for the Board Meetings and keep the Board Book updated
• Maintain and implement Critical Task Lists for our LLC (PTE) & our nonprofit (LASC) and field inquiries for PTE and LASC
• Assist the team with requests as needed to support the foundation’s work.
• Perform receptionist duties answering phone calls and greeting guest to suite
• Manage all professional organizations and memberships
• Distribute the mail and make trips to the post office, Fed Ex, UPS as needed
• Coordinate with 3rd party tech support to address issues as needed
• Support 3rd party vendor through preparation of Accounts Payable for nonprofit and LLC
• Prepare excel spreadsheets for weekly AP, and credit cards
• Process staff and Board Member Expense reports and stipends
• Arrange catering and/or meeting refreshments as required

Additional Expectations:

• Candidate will reside in St. Louis, MO region and work out of the Chesterfield, MO office
• The LASC team members work together predominantly from our office
• Understands the role of LASC and philanthropic organizations as a supportive and long-term relationship with its Partners
• Assist the President and Executive Director of the foundation as requested and perform additional duties as necessary

Qualifications:

• 3-5 years professional administrative experience is required
• Proficient in all Microsoft Office applications: Excel, Word, Outlook, PowerPoint, Teams
• Highly organized, excellent attention to detail, and professional skills are required
• Excellent time management skills with proven ability to meet deadlines
• Strong desire and ability to learn
• Enjoys networking and identifying solutions in response to challenges
• Associate or bachelor’s degree will be a plus, but not required

Personal Characteristics:

• Compassion for serving the poor coupled with a commitment to support their potential
• Self-motivated and works well independently
• Able to assist creating a team environment
• Ability to prioritize tasks and stay organized
• Demonstrated strong and effective communication skills: written, oral and interpersonal
• Demonstrates a strong professional work ethic, problem solving abilities, and flexibility; adaptive to change
• Prior experience working at a high level of confidentiality is preferred
• Ability to manage and succeed in providing support to multiple requests and projects simultaneously
• Values playing a key role in the development of the organization to its full potential

Wage and Benefits:

• $50,000- $65,000 dependent upon earnings history, skills, and qualifications
• Paid vacation and holidays, health insurance, and retirement plan benefits are provided

Light a Single Candle Foundation was founded in 2002 and its focus is sustainable poverty recovery,  food security, income development and sustainable community transformation.  About 100 projects were funded through our community partners in both 2023 and 2024.  Internationally we work in El Salvador, Haiti, Honduras, Guatemala, Nicaragua, the Dominican Republic, and Jamaica.  In the USA we serve in St. Louis MO. Our key to success is working through and with our Partners.  In addition to our Founder/President and his spouse who take an active role in the leadership of the organization, this new role will be our 11th employee.  The work of the foundation continues to evolve as we learn, with increased focus on a more comprehensive and sustainable poverty recovery community development model. www.lightasinglecandle.org

All qualified applicants should apply here: Administrative Support Coordinator