Springboard to Learning
JOB DESCRIPTION
Excited about children gaining a love of learning? Want to be part of a team of professionals who do great work and are kind to one another? If so, Springboard to Learning is for you!
Job Title: Part-time Administrative Assistant
Department: Operations
Reports to: Executive Director
Status: Part-time (non-exempt)
Schedule: 20 hours per week.
Salary: $17 – $19 per hour
ABOUT SPRINGBOARD TO LEARNING
Springboard to Learning is the largest area provider of arts-integrated educational programs, serving the bi-state area for 60 years. The mission of Springboard is to develop children’s abilities to think critically, create, collaborate, and communicate. Springboard to Learning envisions a future where all children are passionate, engaged learners who experience success. Springboard to Learning team members embody the characteristics of its mission. Learn more at www.springboardstl.org.
POSITION SUMMARY
The Administrative Assistant is responsible for performing core services and managing processes that support the Springboard to Learning mission. This position provides administrative support to the ED and Springboard team, assists with payroll processing, HR and is the first point of contact with the public. The Administrative Assistant, in partnership with the Director of Program Facilitation and Operations, ensures the proper functioning of the Springboard office by interacting with the facility management company and other vendors. This position also provides limited support for the Springboard Development Team.
MAJOR RESPONSIBILITIES
Provides administrative support to the ED, including maintenance of the ED schedule and meeting arrangements.
· Provides friendly customer service as the first point of contact by phone and with visitors.
· Acts as a liaison to the Springboard Board of Directors, preparing meeting materials, managing board and committee distribution lists and the Board documents portal.
· Ensures Springboard facilities are operating properly, efficiently and provides a suitable working environment for employees.
· Assists with facilities management, IT, and vendors, as needed.
· Assists with the negotiation of equipment-related contracts to improve efficiency and reduce operating costs. Reviews costs regularly.
· Ensures office equipment, such as copier and fax machine are functioning properly and maintains proper levels of office/other supplies.
Processes payroll and employee benefits through payroll software.
Processes check payments, online credit card donations and monitors bank accounts.
Manages all details regarding incoming and outgoing mail.
Manages HR recordkeeping, including employee and independent contractor onboarding and offboarding.
Manages filing and document retention.
Manages board and office calendars.
Assists with fundraising events, as needed.
Other responsibilities as assigned.
REQUIREMENTS
High School diploma required. Associate’s degree preferred.
Strong verbal and written communication, excellent grammar.
Strong attention to detail and follow-through skills.
· Ability to be flexible in a dynamic work environment.
Excellent computer skills with proficiency in payroll software, Microsoft Office, Excel and with database management.
Excellent interpersonal and customer service skills.
Ability to multi-task, prioritize and meet deadlines.
ADDITIONAL INFORMATION
This is a part-time position, requiring a minimum of 20 hours per week.
To apply for this position, please send the following information via email to: HR@Springboardstl.org:
(1) A cover letter describing your experience.
(2) Your resume outlining your educational qualifications and professional experiences.
(3) Names, phone numbers and email addresses of three professional references and three personal references.
DISCLAIMER
The preceding job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job.
