Special Events Coordinator

Job Title: Special Events Coordinator

FLSA: Exempt

Status: Full-time

Reports To: Director of Marketing

Job Purpose: To support the Museum’s marketing and special events

Time Allocation: Monday – Friday, occasional evenings and weekends

Expectation of Employee

·       Act in an honest, mature, and professional manner at all times;

·       Treat our visitors and co-workers with respect and courtesy;

·       Avoid any situation that may create or appear to create a conflict between our personal interests and the interests of The Magic House;

·       Safeguard the property of The Magic House through care and respect and avoid waste and abuse;

·       Report to work on time and with a can-do attitude;

·       Keep timely and accurate financial, attendance, and program records;

Essential Duties and Responsibilities

·       Responsible for the planning, marketing, and executing special events;

·       Lead the planning, marketing, and execution of special events, both paid and free-with-admission, hosted at The Magic House and MADE for Kids;

·       Distribute Museum brochures and marketing materials to key partners as needed;

·       Oversee the facility rental program, including providing facility tours, issuing contracts, designing event layouts and coordinating with Museum Managers;

·       Evaluate event success using key performance indicators and feedback, and provide recommendations for improvements for future events;

·       Work with design department to create marketing materials for events;

·       Create and manage event registrations for all special events using the Museum’s CRM software;

·       Assist the Membership, Development, and Education Departments by supporting their events;

·       Answer phones and handle reservations for special events, ensuring excellent customer service and support;

·       Manage the special events budget;

·       Contribute to overall marketing efforts, ensuring that special events are integrated into the broader marketing strategy;

·       Participate in trainings as required by the organization;

·       Perform other duties as assigned;

Qualifications

·       Minimum Education: Bachelor’s degree in Marketing or Communications or a related field;

·       At least one year of experience in planning and executing a variety of special events;

·       Strong project management, organizational, and multitasking skills;

·       Excellent communication and teamwork abilities;

·       Proficiency in marketing, CRM software, and event registration systems;

·       Budget management experience;

·       Familiarity with industry trends and best practices;

·       Demonstrated excellence in organization and time management skills;

·       Valid Missouri or Illinois driver’s license is required;

Americans with Disability Specifications

Physical Demands:

The physical demands described for this position are those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to assist individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee may be required to stand, walk, sit, use hands, use tools or controls, reach with hands and arms; climb stairs; balance; kneel; talk or hear.  The employee may occasionally be required to lift and/or move up to 30 pounds.  Specific vision abilities required by this job include close vision, distance version, color vision, peripheral vision, depth perception and the ability to adjust focus.

Evaluation Policy: Annual evaluation by Director of Marketing

Application Instructions: Interested candidates can submit their resume and application through the link below.

https://recruitingbypaycor.com/career/JobIntroduction.action?clientId=8a7883c68d85a468018d8ac2d42d0440&id=8a78839f9b1376bd019b6fef497d0ba8&source=&lang=en

Tagged as: communications, events, marketing, project management, special events