Position Summary

The Office Administrator advances the mission of the Catholic Student Center by serving as a key partner to leadership and ensuring effective administrative, financial, and operational support across the organization.

This is a part-time position, approximately 20 hours per week, typically scheduled Monday through Friday from 9:00 a.m. to 1:00 p.m., with some flexibility in hours.

This role will report to the Executive Director and will work in collaboration with the broader CSC staff and community.

Duties and Responsibilities

Administrative & Executive Support

• Provide administrative support to the Chaplain and Directors.
• Assist Advancement, Ministry, and Operations teams with projects and deliverables as requested.

Operations & Financial Administration

• Serve as the primary point of contact for the CSC, including answering phones and welcoming guests, and conducting tours.
• Manage expense reports, and invoice processing.
• Support weekly collections, deposits, posting reports, and related reconciliations
• Administer the Federal Work-Study program.

Hospitality & Event Coordination

• Provide logistical support for meetings, events, and major liturgical celebrations (including Christmas and Easter).
• Support Advisory Council meetings, including minutes and hospitality.
• Manage sacramental inquiries (weddings, baptisms, Mass intentions).
• Coordinate birthday and sympathy acknowledgements and staff celebrations.

Facilities & Supplies

• Maintain chapel and office supplies.
• Oversee basic facility hospitality details

Professional Qualifications

• Bachelor’s degree preferred.
• Highly detail-oriented with strong organizational and multitasking skills.
• Excellent written, verbal, and interpersonal communication skills.
• Demonstrated problem-solving ability and sound judgment.
• Able to work both independently and collaboratively in fast-paced environments.
• Experience supporting senior leaders in an administrative capacity.
  Proficiency in Microsoft Office and Google Workspace; comfortable learning new software platforms.
• Demonstrates professionalism, discretion, and a high standard of confidentiality.
• Supports and upholds the mission and values of the Catholic Church.

Contact Details 

Qualified candidates may submit their resume and cover letter to feito@washucsc.org.