Accounting & Purchasing Clerk

Accounting & Purchasing Clerk- Academy of the Sacred Heart, Saint Charles, MO

The Academy of the Sacred Heart, a member of the Network of Sacred Heart Schools, is a Catholic, independent coeducational school for children ages 3 through Grade 8 located in historic Saint Charles, MO.  Drawing from the strength of the Goals and Criteria of Sacred Heart Education, the Academy endeavors to educate and inspire the heart and mind of each child to become a courageous and confident leader who knows and loves God, and who reveals that love by serving others.

POSITION SUMMARY

The Accounting & Purchasing Clerk works under the supervision of the Accounting Supervisor and reports to the Business Manager.  Primary responsibilities are to maintain vendors in the accounts payable system, maintain the tuition management system, process before and after school billing, and process cash receipts. In addition, this position will research and coordinate delivery of the school’s purchasing needs. This position is a full-time, 12-month schedule.

ESSENTIAL FUNCTIONS
·         Maintain vendors in accounts payable system, process accounts payable checks weekly

·         Maintain FACTS tuition management system and field parent questions

·         Monitor and bill Early Arrival and Late Dismissal fees monthly

·         Process cash receipts for cash, checks, credit cards and other outside sources of income such as  PayPal daily/weekly/monthly

·         Makes cash deposits at bank weekly

·         Purchasing materials including but not limited to textbooks, teaching materials, office supplies, housekeeping supplies, facility supplies, equipment, and furniture

·         Maintain professionalism when working with parents/vendors/school personnel

·         General clerical support with filing, answering phone calls

·         Process outgoing mail

·         Assists with various reconciliations and other projects as they arise

·         Demonstrates Proficiency with 10-key calculator and keyboard

POSITION QUALIFICATIONS
Competencies:
·         Person of integrity, credibility, discretion, and commitment to mission

·         Self-motivated, proactive, detail-oriented, problem-solver, adept communicator
·         Works efficiently

SKILLS & ABILITIES
Education:  High School diploma, previous accounting experience preferred

Experience:  Previous non-profit accounting experience, preferred

Computer Skills:  Proficiency in Microsoft Office Suite, required.  Proficiency with accounting system software, Blackbaud Financial Edge preferred.  Knowledge of FACTS tuition management software, preferred.

Certificates & Licenses:  Valid driver’s license.

BENEFITS

The Academy of the Sacred Heart provides employee medical/dental/vision insurance, life insurance, 403 (b) pension plan and tuition remission for dependents.  The Academy of the Sacred Heart is a 200 year old institution located on a beautiful 10 acre campus. We are proud of our history and traditions while maintaining our commitment to a 21st century education.

Non-Discrimination Statement: Academy of the Sacred Heart provides equal employment opportunities (EEO) to all employees and applicants without regard to their age, color, disability status, national or ethnic origin, race, religion, sex, veteran status, or any other class protected by state or federal law. As a Catholic school in the Sacred Heart tradition, Academy of the Sacred Heart reserves the right to use religion as a hiring criterion for selected positions, as permitted by law. Employment offers are contingent on the satisfactory outcome of a standard background screening.

Please apply at https://www.ash1818.org/main/employment-opportunities/