Office and Events Coordinator

Office and Events Coordinator 
Position Type: Full-Time, Exempt
To Apply: Please email resume and cover letter to careers@gostlouis.org

About GO! St. Louis
GO! St. Louis is a local nonprofit organization dedicated to providing fitness opportunities for the metropolitan area as well as organizing events for local, regional and national participants.  GO! St. Louis is most widely known as the organizer of the St. Louis Marathon, a multi-day fitness event that attracts over 15,000 participants each spring.  The organization also operates two other large races, the Great GO! St. Louis Halloween Race, held in late October, and the KT82 Trail Relay, an 82-mile relay in early June.  In addition to these large events, GO! St. Louis manages several community and youth programs that provide opportunities for St. Louis residents to engage in healthy, active lifestyles.

About the Position
GO! St. Louis is seeking an Office and Events Coordinator to work as a part of our small office team. This position will act as a front office coordinator and be responsible for the front-line communications with the GO! St. Louis audience by answering phones, emails and social media inquiries. This individual will also handle additional office needs: supply ordering, machine servicing requests, and other similar duties.

The position is also responsible for assisting the other team members with event related assignments for all GO! St. Louis road races annually. Tasks may include volunteer coordination, assisting with packet pick ups, runner relationship management and communications, and other duties as assigned. During event season, the duties of this position will vary widely depending on the needs of the day.

The ideal candidate for this position would be an individual who is interested in starting out in the event management industry and exploring the opportunities and challenges of the field. An individual who is motivated, high energy, and organized would be perfect for this position. Great communication skills and a good attitude are important. GO! St. Louis is a small organization, and working well together as a team is the most valuable asset in a team member. The Office and Events Coordinator reports directly to the Operations Manager.

Responsibilities 

• Answer incoming telephone calls, direct calls to appropriate staff member, take messages or provide the caller with requested information.
• Answer Facebook and Instagram messages.
• Monitor and respond to all GO! St. Louis emails from general organization email.
• Check mail, accept deliveries and other in-person inquiries.
• Order office and event supplies and organize.
• Run errands (must have own transportation.)
• Assist with volunteer recruitment.
• Perform data entry for event registration forms as necessary.
• Virtual mailings as necessary (includes organizing data, pulling packets together, printing labels.)
• Other duties as assigned.

Qualifications 

• Bachelor’s degree preferred.
• 0-2 years of experience in an administrative position.
• Excellent communications skills, written and verbal.
• Strong work ethic and good team player.
• Interest in event management and/or the running industry.
• Capable of lifting 30 pounds.

Work Environment
GO! St. Louis employees work primarily in-person, with occasional work from home circumstances when needed. The office hours are approximately 8:00am – 4:30pm during non-event seasons.  Outside hours, including weekends, will be required during busy event seasons and for occasional other activities. During the large race event weekends, extremely unusual work hours (very early mornings and long days) are required.

As a part of event management on race weekends, you may be asked to perform tasks outside of your normal duties such as driving a rental vehicle, loading and unloading, doing a large amount of walking, standing on your feet for long periods of time and other less common office functions.

Benefits 
Health insurance: GO! St. Louis provides health insurance at no cost to full time employees through United Healthcare.
Vacation: 15 days, accrues monthly.
401k: eligible after 6 months to contribute, GO! St. Louis contributes 3% regardless of employee contribution.

Salary Range
$40,000 – $46,000, commensurate with experience.

To Apply: Please email resume and cover letter to careers@gostlouis.org