University of Missouri–St. Louis
The Donor Relations & Events Manager will be responsible for the organized and creative planning, development, and execution of donor experiences and executive level events that successfully promote and advance the positive image and reputation of the University and its mission. Housed in the University’s Division of Advancement, the Manager will plan and execute the logistics for development and engagement events of varying sophistication, complexity, and scope. These activities range from discrete, program-specific functions to large-scale, highly complex programs for the University. The Donor Relations & Events Manager is a member of a team reporting to the Assistant Vice Chancellor, External & Donor Relations.
Primary responsibilities include:
- Organizes, manages, and coordinates the production and execution of events to support the goals and objectives of the University Division of Advancement and Office of the Chancellor, inclusive of event planning, pre-event interactions, donor and vendor relations, on-site details, event program and preparation, and post-event follow-up.
- Maintains accurate data and records; completes all pre- and post-event reporting in a timely and accurate manner seeking opportunities for continuous improvement.
- Collaborates with Advancement partners to develop data-driven invitation lists and event messaging materials and language.
- In collaboration with the Assistant Vice Chancellor, External & Donor Relations and colleagues, coordinates and executes high impact donor stewardship and recognition events, activities, and unique touchpoints for UMSL’s donor giving societies as well as deliverables for funded naming opportunities.
- Develops and manages production timelines and other documents, drafts briefings for campus partners.
- Manages budget, assesses financial implications, and effectively negotiates cost containment strategies and vendor relationships as necessary.
- Supports University signature events such as groundbreakings, ribbon-cuttings, and other stewardship engagement activities.
- Interacts with all internal and external constituents including staff, contractors, vendors, faculty, students, alumni, donors, and guests, professionally. Serves as an enthusiastic team member and leads by example.
- Oversees and mentors Student Ambassadors on event administrative/production tasks and constituent relations ensuring accuracy of information, and positive outcomes.
- Serves as an active and enthusiastic partner to all advancement functions and campus colleagues to foster strategic, effective, and collaborative efforts that are informed through research of best practices and constituent feedback.
- Applies operational business practices to assist completion of work by others.
- Sets event annual goals and metrics, event-specific objectives, and project plans, and uses judgement to ensure stakeholder expectations and outcomes are achieved.
- Coordinates resources and sets daily priorities to meet operational objectives.
- Performs additional duties as assigned.
Qualifications include:
- Expert computer skills needed.
- Ability to balance multiple concurrent priorities and work effectively in a large, complex institutional setting.
- High level of customer service skills, including demonstrated ability to understand and address the unique needs of a wide variety of audiences.
- Outstanding attention to detail and commitment to quality.
- Excellent interpersonal skills, including verbal, written and organizational skills.
- Ability to work independently and as part of a team.
- Ability to lift 25 lbs. and occasionally work on feet for periods of time
Applicants must be authorized to work in the United States. The University will not sponsor applicants for this position for employment visas.
