Office Administrator

Office Administrator
Position Type: Full-Time, Exempt
To Apply: Please email resume and cover letter to careers@stmichaelschool.org

About the St. Michael School of Clayton 
The St. Michael School of Clayton is a small gem in the world of the St. Louis independent schools. The school has a local reputation for its deeply caring faculty, its progressive curriculum and its support for diverse learning styles. It is known as a place where children thrive. Supported by the Church of St. Michael and St. George (Episcopal), the St. Michael School welcomes families of all backgrounds, faiths, ethnicities, and cultures.

About the Position
We are seeking a dynamic and organized Office Administrator to provide high-level administrative support to the school administration and leadership team. The ideal candidate will be detail-oriented, possess strong communication and organizational skills, and be capable of managing multiple tasks in a fast-paced environment. This individual will play a crucial role in ensuring the smooth operation of administrative functions and supporting the school’s mission of providing quality education.

Responsibilities:

Administrative Support:

• Provide comprehensive administrative support to the school principal, vice principal, and other members of the leadership team.
• Coordinate and oversee day-to-day operational functions within the school and serve as back-up for the Admissions and Development teams.
• Manage calendars, schedule appointments, and coordinate meetings, ensuring efficient use of time and resources.
• Prepare and distribute correspondence, reports, presentations, and other documents as needed.
• Handle incoming calls, emails, and inquiries, directing them to the appropriate staff members and providing timely responses when necessary.

Office Management:

• Maintain office supplies inventory and place orders as needed to ensure adequate stock levels.
• Manage office equipment and coordinate repairs and maintenance as required.
• Organize and maintain paper and electronic filing systems, ensuring easy retrieval of documents and information.

Event Coordination:

• Assist in the planning, coordination, and execution of school events, such as parent-teacher meetings, open houses, concerts, etc.
• Coordinate logistics, including venue booking, catering, invitations, and attendee communication.

Student and Parent Support:

• Serve as a point of contact for students, parents, and visitors, providing assistance and information as needed.
• Assist with student enrollment processes, including paperwork, record-keeping, and communication with families.
• Maintain employee and student handbooks and ensure compliance with school policies and procedures.
• Work with school leadership to develop and update policies as needed.
• Organize and administer student medications, documenting and updating associated medical documents and forms.
• Assist with summer camp coordination, enrollment and payment collection.
• Manage before/after school care programs including staff, schedules, billing and sign-ups.

Data Management and Reporting:

• Compile, organize, and maintain student and staff records, ensuring accuracy, confidentiality, and compliance with relevant regulations.
• Assist in the preparation of reports, surveys, and statistical analyses as required by school leadership and external stakeholders.
• Function as the subject matter expert on our student information system and perform daily systems tasks including enrollment, report cards, student data and more.
• Special Projects: Support special projects and initiatives as assigned by school leadership, which may include research, data analysis, and presentation development.

Qualifications:

• High school diploma or equivalent; associate or bachelor’s degree preferred.
• Proven experience as an executive assistant, administrative assistant, or similar role, preferably in an educational or office setting.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software applications.
• Strong organizational and time management skills, with the ability to prioritize tasks and meet deadlines.
• Excellent communication skills, both written and verbal, with a professional and courteous demeanor.
• Attention to detail and accuracy in all work activities.
• Ability to identify and problem-solve a variety of issues, and implement effective solutions in a timely manner is important
• Willingness to work extended hours, including some early mornings, evenings, and weekends.
• Ability to exercise good judgment and use discretion with confidential information.
• Must be approachable, invested in the success of the school, and able to step outside the job description at times for the greater good of the school.
• Flexibility and adaptability to changing priorities and responsibilities – no hesitation to be a utility player and help where needed!

Work Environment
This position is 100% in-person, with occasional work from home circumstances when needed. The office hours are approximately 8:00am – 4:30pm.  Outside hours, including weekends, may be required during occasional school events.

Benefits 

Health, dental and vision insurance
Short and long term disability insurance.
Long-Term care Insurance
Ten personal/sick PTO days per year
Tax-Sheltered Annuity Plan after one full year of service
Tuition Remission Plan available to immediate children of staff members.

Salary Range
$36,000 – $40,000, commensurate with experience.

To Apply: Please email resume and cover letter to careers@stmichaelschool.org