GiFT Office and Program Coordinator

General Description: GiFT seeks highly motivated Office and Program Coordinator who will provide administrative support to the Executive Director, Case Manager, and Board of Directors; assure all organization’s operating tasks are completed in a timely manner; coordinate project deliverables and conduct administrative duties. This position will play an integral role to the overall success and organizational strength of GiFT. The GiFT Program Coordinator will report directly to the Executive Director.

Job Duties:

• Conduct administrative duties including filing, answering phone, responding to emails, coordinating calendars, reconciling purchase orders and invoices, and preparing/updating documents
• Greet visitors and provide tours as needed
• Compose and send acknowledgement letters donors, partners, & supporters
• Enter data and organize database of donors and supporters
• Maintain stockroom inventory: anticipate and order needed supplies from multiple vendors
• Data entry into multiple platforms including Google Sheets
• Coordinate outreach, scheduling, and training for existing and prospective volunteers
• Maintain all office equipment/supplies
• Coordinate delivery of resource to GiFT partners or directly to client families (ie. may include gathering and distributing infant care essentials)
• Assist with other tasks as necessary

Skills/Competencies:

• Flexibility, teamwork, and effective communication
• Works well among community members, volunteers, board members, hospital staff, and partner organizations
• Strong organizational and time management skills
• Proficient in Google Drive, Google applications, Microsoft Word, and Excel
• Working knowledge of Facebook, LinkedIn, Twitter, Instagram preferred
• Working knowledge of Mailchimp, Canva, WIX preferred
• Working knowledge of database CRM, Salesforce preferred
• High School diploma or higher education level
• Office administrative experience, 1-2 yrs preferred
• Regular and reliable attendance
• Strong team leadership and project management skills
• Ability to work without direct supervision
• Ability to handle confidential information and maintain strict confidentiality
• Strong record keeping skills and attention to detail

 Work Environment/Physical Demands

• Must have ability to read, write and communicate fluent English via phone, email and in person; ability to compose documents in the appropriate business style using correct grammar and spelling.
• The physical demands regularly require the employee to use hands, arms and fingers to handle/operate tools and equipment; to walk, sit, climb, balance and crouch. Employee must be able to frequently lift up to 25 lbs.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Pay/Hours:

• $18-22 per hour, 20-25 hours per week

• Part-time W-2 position

• Work from GiFT Distribution Center (St. Francis Hall, 6420 Clayton Rd) at least 3 set days or evenings each week

• Opportunity for increased hours in future

• Valid state-issued driver’s license required

Accepting resume with cover letter. Please email to GiFT@GivingisaFamilyTradition.org