St. Louis County Children's Service Fund
Position Description
The St. Louis County Children’s Service Fund (CSF) is seeking a creative and detail-oriented event planner/coordinator to assist our team on a contract basis.
The Event Planner/Coordinator will plan, implement, oversee, and evaluate CSF events. In the past year, CSF has hosted two large-scale award banquets, a speed networking event for over 100 funded partners, and an educator wellness event, which was a half day event of appreciation, learning, and relaxation for St. Louis City and St. Louis County educators and school staff.
The Event Planner/Coordinator will work with CSF staff to design and develop the event and then oversee the day-to-day tasks to implement the event. This position plays an important role in expanding CSF’s brand and increase the public’s knowledge on mental and behavioral health resources in the community.
Examples of Duties
- Oversee attendee experience from conception through post-event review; manage on-site preparations, production, and event breakdown; and ensure consistent, high-level service throughout all phases
- Coordinate with internal staff, community partners, and vendors to establish event components
- Serve as liaison to the CSF leadership team, the event project manager, and event planning committee throughout the planning process
- Manage and follow through on all correspondence, messages, phone calls, texts message and collaboration
- Review and analyze existing planning & event documents and available data
- Plan, coordinate and facilitate logistics, including attendee lists, venue preparation, presentation materials, security, catering, entertainment, equipment, décor, and marketing materials
- Proactively identify and solve operational challenges and troubleshoot any issues that arise on event day
- Perform other duties as required or assigned.
Minimum Qualifications
Minimum three years relevant experience.
Salary Information
Budget not to exceed $24,999 over the 12-month period.
How to Apply
Please review the full request for proposal with detailed information on how to submit a proposal. Proposals must be submitted by 2 PM CST on April 5, 2024.
FOR HARD COPY SUBMITTALS:
Responders shall complete the Response as required in the Request for Proposals and deliver the completed Response in a sealed envelope marked “Request for Proposals – Event Planner/Coordinator Services” to:
Emily Koenig, Executive Director
St. Louis County Children’s Service Fund
6763 Page Ave., Ste. 201
St. Louis, MO 63133
FOR ELECTRONIC SUBMITTALS:
Responders shall complete the Response as required in this Request for Proposals and deliver the completed Response by email only to Emily Koenig, EKoenig@stlouiscountymo.gov. The email subject line should be “Request for Proposals – Event Planner/Coordinator Services. To preserve the integrity of the selection process, questions regarding this Request for Proposals should only be directed to Ms. Koenig at ekoenig@stlouiscountymo.gov. CSF reserves the right to reject any and all responses and to waive formalities in the best interest of CSF.
