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  • Full Time
  • St. Louis City
  • Salary: $43,497 - $62,875
  • Organization Type: Human/Social Services

Saint Louis MHB

 About Saint Louis MHB

Established in 1994, the St. Louis Mental Health Board (Saint Louis MHB or MHB) is an independent government taxing authority charged with collecting and distributing two separate property tax funds (Community Mental Health Fund and Community Children’s Services Fund) for purposes consistent with Missouri State Statutes and approved by voters.  Our purpose is to improve the quality of life for City residents through the provision of quality behavioral health and children’s services.  Our mission is to improve the quality of life for St. Louis City residents by investing and participating in a coordinated system of social, behavioral, and physical health services aligned with community priorities.  MHB does not provide services directly but makes grants and other funding available to area nonprofits and government to provide direct services to St. Louis City residents.

POSITION SUMMARY:

The Program Assistant supports contract compliance, program and budget monitoring and communications. This position provides responsive customer service to program partners, clerical assistance, office support and accurate program and budget information to MHB staff.

ESSENTIAL FUNCTIONS:

1. Contract Compliance
• Reconciles receipts for grant expenditures with financial reports
• Maintains logs for receipts, invoices, and related items
• Manually posts transactions to appropriate contracts
• Prepares summary reports of account activities
• Provides administrative and clerical support related to generating and maintaining files for contract compliance
• Tracks supporting documentation and provides a monthly status report

2. Program and Budget Monitoring
• Tracks reporting requirements and deadlines across MHB programs and initiatives
• Reviews programmatic and financial reports for compliance with external funding requirements
• Assists with providing data for internal and external financial reports
• Tracks and records expenditures in shared working documents and databases
• Processes invoices and payment requests as needed

3. Communications
• Handles inquiries from contracted partners
• Maintains and updates contact database and distribution lists
• Assists with providing information for internal and external programmatic reports

4. Other duties as assigned by management

QUALIFICATIONS:
1. High School Diploma or GED and at least two years of work experience

2. Requires attention to detail and commitment to accuracy

3. Ability to effectively solve problems

4. Proficient in computer software e.g., Microsoft Suite (Word, Excel, PowerPoint), Google products, and Outlook email/calendar. Preference for proficiency in Microsoft Excel

5. History of working cooperatively and effectively with co-workers and the public. Ability to work within a team, as well as complete projects independently in a timely manner.

6. Strong written and verbal communication skills

7. Commitment to health equity and racial justice

8. Objective decision maker that does not include personal preference or bias in decisions

9. Excellent judgment and ability to handle confidential information

10. Requires the ability to perform basic level of data analysis including the ability to review, classify, categorize, prioritize and/or reference data, statutes and/or guidelines and/or group, rank, investigate and diagnose

11. Requires the ability to provide guidance, assistance and/or interpretation to others, such as co-workers and the public, on how to apply policies, procedures, and standards to specific situations

Compensation
The salary range for this full-time position is $43,497 – $62,875 with a highly competitive benefit package.

To Apply
Please email the following using the subject line Program Assistant (1) cover letter, (2) resume, and (3) contact information for at least three professional references as one attachment to stlmhb@stlmhb.org no later than 5:00 PM, Friday, April 12, 2024.

Equal Opportunity Employer
MHB maintains a policy of non-discrimination in employment and complies with and supports all federal, state, and local laws regarding discrimination in employment. Specifically, MHB does not discriminate in employment opportunities or practices on the basis of race, color, gender, religion, national origin, age, sexual orientation, citizenship status, pregnancy, mental or physical disability, veteran status, genetic information, or any other characteristic to the extent prohibited by Federal, state or local law.