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  • Full Time
  • St. Louis County
  • Salary: $45,531.20 - $68,286.40
  • Organization Type: Health

SSM Health

This role is responsible for administrative support of activities related to gift/contribution recording including maintenance of Raiser’s Edge NXT donor database, deposits, records, gift receipts/acknowledgments, and pledge recording/reminders. Ensures reconciliation of gifts, pledges, deposits, and bank accounts with the accounting department.

This role supports multiple foundation initiatives including fundraising activities, two signature events, the Grateful Patient Program, and annual giving campaigns.

Other duties include:

  • Maintains accurate and complete records on all donors and prospective donors, including database and paper files. Records all gifts and pledges in the database and hard files. Follows up within 48 hours of receipt.
  • Assists in event logistics for two signature events, including but not limited to, attendee and sponsor correspondence, volunteer management, clerical and procurement work related to silent/live auction, and vendor management/communication.
  • Supports the Grateful Patient Program including data entry, generating Clinician Champion mailings, and participating in St. Louis and System Philanthropy meetings.
  • Supports fundraising initiatives by providing assistance and/or information as requested by Foundation team, as related to gifts, campaigns, funds, special events, and financial information.
  • Processes memorial donations. Provides administrative support of direct mail campaigns, special events, grateful patient program and other activities as requested. Work with system finance on month-end reconcilement and end of year reporting.
  • Ensures appropriate recognition for donors by preparing timely gift/pledge acknowledgments and maintaining accurate donor listings for recognition walls, publications, and the like within 48-hour timeline. Prepares thank you letters for donors as necessary.
  • Monitors the status of donor pledges, prepare monthly invoices and renewal letters as needed to maintain continued donor support.
  • Prepares and deposits checks and reconcile with department database. Reconcile gifts, pledges, and deposits with finance department.
  • Manages queries and lists for e-communications third-party vendor (MailChimp)
  • Performs other duties as assigned.


Bachelor’s degree, or equivalent combination of experience and education


Two years office experience

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