Special Events & Community Engagement Coordinator

Job Title: Special Events & Community Engagement Coordinator

Reports to: Development Manager

Supervisory Responsibilities: None

Status: Non-Exempt

Independence, together.

Pathways to Independence is more than a recreation-based program; we are uniquely focused on developing social, interpersonal and other soft skills in individuals with complex cognitive disabilities to help them overcome personal and professional challenges. Behind everything we do, every interaction, we are building skills that open up new possibilities and pave the way to independence and BELONGING!

Our culture of belonging begins from the moment our participants call us or walk through our doors. We strive for our mission, vision, and values to be reflected in everything we do…from welcoming new participants, planning programs, engaging in partnerships, and inviting people to invest in the organization through volunteering, making donations, or providing a service.

Your Role:

As the Special Events and Recruitment Coordinator you will be at the forefront of our fundraising and recruitment initiatives.  Your role will be key to not only driving enrollment of new program participants but also in securing funding to support our organizational growth.

Lead & Support

• Assist in preparation of an annual development and marketing plan.
• Collaborate with the Development and Programs Team to achieve goals including, but not limited to, participant, volunteer, and donor engagement and retention activities.
• Support the Development Manager in Mid-Level and Major donor cultivation and stewardship.

Special Events

• Plans and executes annual special events (24 Hour Campaign, Trivia Night)
• Plans and executes year-end appeal campaign.
• Stewardship of assigned donors.

Recruitment

• Support the end-to-end development and management of the enrollment funnel.
• Represent and actively promote the awareness of our services and help increase program enrollment through community outreach activities (schools, churches, community organizations, disability providers etc.).
• Generate and nurture leads, bringing prospective individuals one step closer to being a Pathways participant, volunteer, or donor.

Administrative Support

• Responsible for database processes including data entry, list management, gift acknowledgment and donor contributions and other related functions.
•  Work regularly with the Fundraising Database at all levels to support prospect research and management; create reports; assist in contact management process in relation to major gifts; database clean-up and maintenance.
• Maintain a recruitment database.
• Proof and edit development and marketing materials to assure completeness and accuracy.
• Provide general administrative support, including work on mailings.

POSITION QUALIFICATIONS

Looking for an energetic, creative individual with good communication and organizational skills. Bachelor’s degree preferred or high school diploma with 5 years of experience.

Experience

•  Experience with leading and executing fundraising events.
•  Experience developing and implementing recruitment strategies.
•  Experience working with a team.
• Experience in building and managing relationships.

Skills and Abilities

•  Strong organizational and time management skills.
•  Excellent written communication skills.
•  Ability to develop effective partnerships with internal and external constituencies.
• Contributes to the organization’s mission and values by working effectively with individuals of diverse backgrounds.
• Ability to work independently while also working as a member of the team.
• Strong computer skills and ability to use Google Workspace.

PHYSICAL ACTIVITIES OR DEMANDS

• Must be independently mobile throughout the work environment.
•  Sitting, hearing, talking, reaching, walking, stooping/bending, and lifting light objects.
• Must have independent transportation to and from meetings and appointments as needed.

BENEFITS

• Medical & Dental – Pathways covers 80% of Employee Coverage
• Paid Vision of Employee Coverage
• Paid Short-Term Disability & Long-Term Disability
• Retirement
• Holidays – 13 per year
• Paid Time Off – 17 days
  Professional Training & Development
• Hybrid Work Schedule
• Mileage Reimbursement
• Cell Phone Stipend

Email resume and cover letter to Jodi Woessner, Executive Director – jodi@ptistl.org