Events Manager

Whitfield School, an innovative educational institution for students in grades 6-12, announces an opening for an Events Manager.

Whitfield seeks an energetic and experienced professional to provide school-wide event management and calendar management.

The successful candidate will bring event planning experience, exceptional organizational skills, energy and enthusiasm to collaborate with colleagues, key administrators, and parent volunteers. In addition to having the proven ability to simultaneously handle multiple tasks and projects, this individual must be a strategic planner and creative thinker, highly-organized, and detail-oriented with outstanding interpersonal skills.

This is a full-time, 12-month staff position.

Specific Responsibilities

Event Manager

• Maintain the school-wide calendar and space requests for internal and external constituents.
• Oversee school-wide community events and meetings.
  • Plan, communicate, and execute all school events and serve as liaison for hosted external events
  • Oversee event budgets
  • Manage on-campus space reservations and rentals
  • Coordinate with internal and external vendors regarding food services, facilities/maintenance, security, transportation, parking, A/V, decor, furniture rentals, etc.
  • Manage and maintain an inventory of in-house supplies
  • Plan and oversee run-of-show for major school events, including rehearsals and walk-throughs with key participants; coordinating with the director of communications and the academic leadership to create programs, scripts, etc.
  • Prepare weekly “Event Breakdown” worksheets for distribution to facility staff, administrative staff, et al.
• Attend Parents Council meetings and serve as liaison between the Council and the School Administration.

The strongest candidates will possess or demonstrate the following:

• Minimum of three years experience in event planning or related fields.
• Strong organization, prioritization, and planning skills with a keen attention to detail.
• Ability to work independently and to take initiative in collaboration with colleagues, parents, volunteers, and outside organizations.
• Ability to work, as needed, at events taking place on weekends and evenings
• High proficiency in Microsoft Office Suite and/or Google Suite.
• Safely lift and transport materials or products weighing up to 25 lbs.
• Commitment to working in, and with, a diverse school community and to maintaining the highest professional and ethical standards.

Competitive compensation based on experience. The position begins July 1, 2024. Interested candidates should submit the Whitfield Application for Employment form by Monday, May 27, 2024 (click here) which includes submitting two PDF files through the application:

1. Cover letter as introduction to search committee
2. Resume detailing experiences and qualifications

Whitfield actively seeks to forward the equity and diversity of our community in our admissions, programming, policies, and hiring. We do not discriminate on the basis of race or color, religion, age, nationality, ethnicity, economic background, disability status, protected veteran status, sex, gender identity or expression, or sexual orientation. Whitfield School is an equal opportunity employer and we encourage all candidates to apply.