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  • Full Time
  • St. Louis County
  • Salary: $70,000
  • Organization Type: Education

Whitfield School

Whitfield School, an innovative educational institution for students in grades 6-12, announces an opening for a Campaign Manager.

In the role of Campaign Manager, this individual will manage the overall campaign plan and timetable; identify and monitor campaign strategies and performance against benchmarks; assist in the recruitment of all campaign volunteers, oversee their engagement, and support their efforts; organize and coordinate the activities of the key campaign committees to ensure their successful fundraising efforts; produce key campaign operative materials; and oversee the development of a campaign communications strategy including the creation of all campaign collateral materials.

Primary Duties and Responsibilities

  • Direct the overall campaign plan and timetable, addressing the following key issues:
    • Appropriate phase activities and goals
    • Committee structure
    • Activity and fundraising benchmarks
    • Publicity/marketing plan
    • Campaign budget
    • Donor recognition plan (including preparation of gift naming opportunities)
    • Gift acceptance and crediting policies
    • Gift tables
    • Volunteer and leader roles and responsibilities
  • Identify and monitor campaign plan strategies to keep campaign activity on schedule and on track
  • Assist in the identification, recruitment and solicitation of campaign leadership, including:
  • Developing all background information, briefing memos, tailored prospect proposals, and talking points for gift solicitations
    • Briefing all solicitors prior to solicitation meetings
    • Assisting at solicitation meetings whenever necessary
    • Conducting debriefing meetings following solicitation calls
    • Discussing and formulating next steps
  • Drive the organization and implementation of specific plans to engage in the identification, cultivation, and solicitation of prospective donors
  •  Organize and coordinate the activities of the key campaign committees to ensure their successful fundraising efforts
    • Assisting in the identification and development of recruitment strategies for key campaign leadership positions
    • Preparation of all meeting materials (agendas, talking points, next steps, assignments, prospect rating charts, etc.)
    • Facilitating orientation and training sessions for staff, campaign leaders, and other appropriate audiences
    • Designing campaign leadership handbooks describing the roles and providing guidelines for the campaign committees and staff
    • Developing cultivation and solicitation strategies for key prospective donors (including planned giving strategies) – individual, corporate, and foundation
  • Develop and maintain prospect lists and tracking systems, matrices, and pipeline reports (both for overall donors and for specific committee activity), which would include:
    • Identifying new prospective donors
    • Assigning target request amounts
    • Coordinating and assisting with prospect research on all key prospects
    • Designing cultivation and solicitation strategies
    • Identifying potential solicitors
    • Serving as a clearing house for all prospect information
    • Keeping all information and reports current and updated
  • Coordinate the development of key campaign operative materials, including:
    • Campaign case statement
    • Campaign policy statement, addressing gift counting, gift crediting, and methods of giving
    • Major gift prospectuses, including request letters, individual proposals, giving opportunities, and gift documentation
    • Leadership/major gift solicitation guidelines
  • Coordinate implementation of a campaign communications strategy and plan
  • Oversee development of campaign collateral and supporting materials
    • Brochure plus supplemental topic one-sheets
    • Prospectuses
    • Presentations
    • Stationery
    • Newsletters
    • DVDs/videos
    • Press releases
    • FAQ guides
  • Interact on a regular basis with campaign leaders and volunteers regarding prospect assignments, background information and research, pre-solicitation briefings and debriefings, call reports, formulation of next steps, follow-up documentation, and thank-you letters
  • Participate in cultivation and request meetings (as appropriate)
  • Provide regular updates and reports to staff, and committee leaders tracking campaign statistics, evaluating progress based on established benchmarks, recommending next steps, and adjusting when necessary
  • Prepare all general campaign correspondence

The strongest candidates will possess or demonstrate the following:

  • At least three to five years of development experience
  • Knowledge of major gift fundraising best practices
  • Prior campaign and volunteer management experience a plus
  • Strong communication skills (both written and verbal)
  • Exceptional relationship building skills and a penchant for customer service
  • Proficiency in locating and synthesizing material from multiple sources
  • Ability to maintain a high level of confidentiality
  • Attention to detail
  • Well-developed sense of curiosity, ingenuity, perseverance, and good judgment
  • Appreciation for and demonstrated commitment to Whitfield School’s mission and values
  • Knowledge of and experience with Whitfield School’s constituency is preferred

Competitive compensation based on experience. The position begins July 1, 2024. Interested candidates should submit the Whitfield Application for Employment form by Monday, May 27, 2024 (click here) which includes submitting two PDF files through the application:

  1. Cover letter as introduction to search committee
  2. Resume detailing experiences and qualifications

Whitfield actively seeks to forward the equity and diversity of our community in our admissions, programming, policies, and hiring. We do not discriminate on the basis of race or color, religion, age, nationality, ethnicity, economic background, disability status, protected veteran status, sex, gender identity or expression, or sexual orientation. Whitfield School is an equal opportunity employer and we encourage all candidates to apply.