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  • Full Time
  • St. Louis County
  • Salary: $20.76 - $23.00/hour
  • Organization Type: Education

Washington University in St. Louis

Position Summary
The office of Donor Relations builds authentic and enduring relationships with donors through activities that engage them in the life of the university, deepen their commitment to the university’s mission, and cultivate their trust and loyalty by acknowledging, recognizing, and reporting on the impact of their gifts. Reporting to the Senior Associate Director of Donor Acknowledgement, the Coordinator of Gift Acknowledgements will create and manage acknowledgement letters for the chancellor and executive vice chancellor of advancement. The position will also facilitate communications with internal partners and support gift acknowledgement data management.

Job Description
Primary Duties & Responsibilities

  • Manage acknowledgement process, which includes creating draft letters. Download reports to verify data and track efforts. Provide administrative support for departmental acknowledgement projects. Conduct donor research to ensure accuracy of reports and deliverables.
  • Support efforts to streamline and improve business processes, including records and data management.
  • Provide backup support for other acknowledgements projects during peak seasons.
  • Perform other duties as assigned.

Preferred Qualifications

  • Bachelor’s degree.
  • Understanding of institutional development, donor relations, and stewardship.
  • Experience in writing and producing donor materials and publications.
  • Experience managing data and navigating databases (including Salesforce).
  • Strong knowledge and skill with a variety of software programs (including Adobe Acrobat, Microsoft Word, Excel, and Outlook).
  • Strong writer and proofreader.
  • Excellent verbal and written communicator with an ability to manage up.
  • Able to research, analyze, and synthesize complex information.
  • Adaptable and collaborative team player.
  • Able to prioritize tasks and exercise sound judgement.
  • Highly motivated individual with intellectual curiosity.
  • Quick-learner with a “can do” customer-service attitude.
  • Exceptional organizational skills.
  • Willingness to take initiative with projects.

Required Qualifications

  • High school diploma or equivalent high school certification plus three years of work experience, or equivalent combination of education and experience.

Please apply via and enter job #JR82090

Salary Range
The salary range reflects base salaries paid for positions in a given job grade across the University. Individual rates within the range will be determined by factors including one’s qualifications and performance, equity with others in the department, market rates for positions within the same grade and department budget.

For frequently asked questions about the application process, please refer to our External Applicant FAQ.

If you are unable to use our online application system and would like an accommodation, please email or call the dedicated accommodation inquiry number at 314-935-1149 and leave a voicemail with the nature of your request.

Pre-Employment Screening
All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. The screenings will include criminal background check and, as applicable for the position, other background checks, drug screen, an employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening.

Benefits Statement

  • Up to 22 days of vacation, 10 recognized holidays, and sick time.
  • Competitive health insurance packages with priority appointments and lower copays/coinsurance.
  • Want to Live Near Your Work and/or improve your commute? Take advantage of our free Metro transit U-Pass for eligible employees. We also offer a forgivable home loan of up to $12,500 for closing costs and a down payment for homes in eligible neighborhoods.
  • WashU provides eligible employees with a defined contribution (403(b)) Retirement Savings Plan, which combines employee contributions and university contributions starting at 7%.


  • Wellness challenges, annual health screenings, mental health resources, mindfulness programs and courses, employee assistance program (EAP), financial resources, access to dietitians, and more!


  • We offer 4 weeks of caregiver leave to bond with your new child. Family care resources are also available for your continued childcare needs. Need adult care? We’ve got you covered.
  • WashU covers the cost of tuition for you and your family, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years with us.

For policies, detailed benefits, and eligibility, please visit:

EEO/AA Statement
Washington University in St. Louis is committed to the principles and practices of equal employment opportunity and especially encourages applications by those from underrepresented groups. It is the University’s policy to provide equal opportunity and access to persons in all job titles without regard to race, ethnicity, color, national origin, age, religion, sex, sexual orientation, gender identity or expression, disability, protected veteran status, or genetic information.

Diversity Statement
Washington University is dedicated to building a diverse community of individuals who are committed to contributing to an inclusive environment – fostering respect for all and welcoming individuals from diverse backgrounds, experiences and perspectives. Individuals with a commitment to these values are encouraged to apply.

Please apply via and enter job #JR82090