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  • Full Time
  • St. Louis County
  • Salary: $24.97 - $28.00/hour
  • Organization Type: Education

Washington University in St. Louis

Position Summary
The Senior Coordinator for Individual Giving supports the leader for Individual Giving and oversees reporting and administrative support, travel management, interview scheduling, project management, and creating, updating, and distributing multiple monthly, quarterly, and annual reports. The Senior Coordinator plays a critical role in supporting Individual Giving leadership teams and provides necessary and timely information for effective decision-making by the leader for Individual Giving.

Job Description
Primary Duties & Responsibilities

  • Serves as coordinator for the planning and implementing the regional advancement team efforts, including managing several complex projects. Efforts include scheduling and monitoring all aspects of the interview process for recruiting with Individual Giving. Works closely with senior leadership administrative assistants to ensure project deadlines are met and responses are well-coordinated and well-executed. Works closely with Executive Directors on the Individual Giving team on department-wide projects and team-building activities. Serves as a resource for leader for Individual Giving in managing special projects, which may include preparing, editing, and proofreading documents and completing other duties as assigned to support goals of Individual Giving.
  • Provides high-level support to the leader for Individual Giving. Serves as the vital communication link to and from the office when the leader for Individual Giving is traveling. Discern between critical needs and those that can wait and communicate appropriately.
  • Creates and maintains multiple reports for the leader for Individual Giving and Executive Directors of Individual Giving. Reporting may involve submitting metrics, data requests, formatting raw data, compiling, and storing tables in an accessible drive for all parties. This includes monthly, quarterly, annual, and other reports as needed.
  • Performs other duties as assigned.

Preferred Qualifications

  • Experience working in a complex organization.
  • Experience with higher education or a not-for-profit environment.
  • Office management or project management skills.
  • Prefer database experience such as Access or Filemaker Pro.
  • Deep appreciation for and an ability to successfully articulate the mission and aspirations of Washington University. Desire to play a meaningful role in the University’s community and to share in the community’s commitment to research and education.
  • Ability to foster a highly professional and welcoming office environment, along with demonstrated ability to build and maintain relationships.
  • Superior communication skills.
  • Attention to detail, well-organized, and able to complete tasks accurately, with sensitivity to deadlines.
  • Honesty, integrity, enthusiasm, and perspective; a very strong work ethic, supported by commitment and follow through.
  • Multi-tasking, organizational and prioritization skills are important.
  • Desire and ambition to work in an organization that is evolving at an accelerated pace.
  • Ability to listen carefully, learn quickly, and work effectively in a complex organization.
  • Demonstrated strength in organizational and project management skills. Ability to manage multiple projects and deadlines under pressure.
  • Desire and ability to work collaboratively with colleagues across department.

Required Qualifications

  • Bachelor’s degree and two years of related experience, or equivalent combination of education and experience.

Please apply via and enter job #JR82450

Salary Range
The salary range reflects base salaries paid for positions in a given job grade across the University. Individual rates within the range will be determined by factors including one’s qualifications and performance, equity with others in the department, market rates for positions within the same grade and department budget.

For frequently asked questions about the application process, please refer to our External Applicant FAQ.

If you are unable to use our online application system and would like an accommodation, please email or call the dedicated accommodation inquiry number at 314-935-1149 and leave a voicemail with the nature of your request.

Pre-Employment Screening
All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. The screenings will include criminal background check and, as applicable for the position, other background checks, drug screen, an employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening.

Benefits Statement

  • Up to 22 days of vacation, 10 recognized holidays, and sick time.
  • Competitive health insurance packages with priority appointments and lower copays/coinsurance.
  • Want to Live Near Your Work and/or improve your commute? Take advantage of our free Metro transit U-Pass for eligible employees. We also offer a forgivable home loan of up to $12,500 for closing costs and a down payment for homes in eligible neighborhoods.
  • WashU provides eligible employees with a defined contribution (403(b)) Retirement Savings Plan, which combines employee contributions and university contributions starting at 7%.


  • Wellness challenges, annual health screenings, mental health resources, mindfulness programs and courses, employee assistance program (EAP), financial resources, access to dietitians, and more!


  • We offer 4 weeks of caregiver leave to bond with your new child. Family care resources are also available for your continued childcare needs. Need adult care? We’ve got you covered.
  • WashU covers the cost of tuition for you and your family, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years with us.

For policies, detailed benefits, and eligibility, please visit:

EEO/AA Statement
Washington University in St. Louis is committed to the principles and practices of equal employment opportunity and especially encourages applications by those from underrepresented groups. It is the University’s policy to provide equal opportunity and access to persons in all job titles without regard to race, ethnicity, color, national origin, age, religion, sex, sexual orientation, gender identity or expression, disability, protected veteran status, or genetic information.

Diversity Statement
Washington University is dedicated to building a diverse community of individuals who are committed to contributing to an inclusive environment – fostering respect for all and welcoming individuals from diverse backgrounds, experiences and perspectives. Individuals with a commitment to these values are encouraged to apply.

Please apply via and enter job #JR82450