Ursuline Academy
Ursuline Academy is a private, all-girls, college prep high school deeply rooted in Catholic values and inspired by the charism of St. Angela Merici. The faculty and staff of Ursuline Academy demonstrate passion and care in all that we do, striving to meet each student where she is and help her to create a personalized educational, social and spiritual path.
The Events and Stewardship Coordinator is the point person for projects and special events that are vital to the success of Ursuline Academy advancement efforts. This is a hospitality-forward professional position that involves welcoming and engaging guests, supporting volunteers, and providing the structure to achieve event /project goals. He/she works in a collaborative manner with the advancement team, reporting directly to the Director of Advancement.
Events and Stewardship Coordination
- In collaboration with the Director of Advancement, establishes committee structure with auction volunteer leadership, offers professional expertise and support, monitors activity to assure goals are met and prepares/monitors the auction budget
- Plans and executes Grandparents Day (Sept/Oct), the Annual Auction (Jan/Feb) and the Annual Golf Classic (April/May). Ensures all logistics for the events are managed effectively (registration, hospitality, program, volunteer coordination, cleanup, budget, and stewardship)
- In coordination with the Director of Advancement, assists parent engagement clubs (Bear Moms and Fathers’ Club) with event and logistical support for both on and off-campus events
- Collaborates with the Advancement team and volunteers on identification of sponsors, donor prospects and other event resources
- Partners with the Advancement team to identify and execute meaningful stewardship activities for all donors, with special attention to those involved with and participating in events
- Partners with the Advancement team on important donor and alumnae events throughout the year
Administrative Support
- Serves as back up for acknowledgment letters, gift entry and data projects
- Provides support to the Board of Trustees
- Coordinates and sends information to the board and committee members
- Arranges logistics for quarterly board meetings
- Keeps accurate board minutes, maintains the board portal and records
- Assists the President with administrative tasks as requested
- Other duties as assigned
Qualifications
- Bachelor’s Degree or equivalent experience
- Experience in special event coordination and financial goal setting
- Ability to organize, balance priorities and guide event volunteers toward achievement of goals
- Self-starter with the ability to work independently
- Customer-service mindset, strong interpersonal skills
- Strong organizational skills
- Excellent written and verbal communication abilities
- Attention to detail and a commitment to excellence
- Ability to adjust schedule to meet school needs, including some evenings and weekends
Interested? Apply here.
Physical Demands: This position requires the ability to frequently stand, walk, and sit; occasionally bend, stoop, and reach; and may require lifting and moving objects up to 25 pounds.
Coworkers must be able to perform the essential functions of the position satisfactorily and, if requested, reasonable accommodations will be made to enable coworkers with disabilities to perform the essential functions of their job, absent undue hardship. Ursuline Academy retains the right to change or assign other duties to this position.
Ursuline Academy is an equal opportunity employer. In compliance with federal, state, and local laws and subject to applicable exceptions relating to Ursuline Academy’s nature as a religious institution, Ursuline Academy administers all employment activities without discrimination based on race, color, ancestry, national or ethnic origin, age, military service, disability, gender, sex or any other legally protected status.
